Document Controller Parsons Corporation Dubai UAE

Parsons Corporation is looking for an experienced and talented Senior Document Controller to join their team in Dubai. This career opportunity was published by the company on November 28, 2023 and is now open for applications. The selected applicant will get to perform a variety of document control functions for a project or department.

Duties as Senior Document Controller

• Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.
• Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.
• Implements document/data management solutions with a primary focus on document control and records management.
• Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements (e.g., which document numbering system will be used.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Initiates and replies to routine correspondence related to area of responsibility.
• Keeps abreast of department technologies, techniques and services relevant to area of responsibility.
• Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.

What you’ll do as Document Controller

• Provide assistance to users in capturing and locating electronic information.
• Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• May revise system or schedule as required to ensure timely approvals and distribution.
• Expedite review, signature approval, and release of supplier and internally produced documents.
• Verify retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
• Manage scheduled destruction of archived documents according to company and/or Client guidelines; provide assistance with document retrieval.
• Assist junior document control staff to ensure effective implementation of project-specific procedures.
• Serve as liaison between support group, home office and field personnel. Interface with groups inside and outside the organization.
• Delegate and direct the work activities of project document control team.
• Perform other duties commensurate with functional level and responsibilities.
• Contribute as a team player who is deadline driven and works well with others.
• Perform other responsibilities associated with this position as may be appropriate.

Education & Experience

• Must be graduate.
• 8+ years of related work experience, with at least 3 years in document controls (or an equivalent combination of formal education and work experience) in Construction or Engineering companies.

Knowledge & Skills

• Extensive knowledge and experience in document control from the project initiation to close out phases.
• Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Working knowledge of Electronic Document Management Systems.
• Good written and oral communication, organizational, and interpersonal skills.
• Demonstrated ability to interact effectively with project personnel and management.
• Ability to perform in a lead capacity.
• A thorough knowledge of industry practices and company policies and procedures.
• Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use.

Procedure to Apply

If you wish to grow with us, please apply now and become part of the Parsons Corporation. To apply for job of Senior Document Controller, please use the Apply Now button. It will redirect you to official registration form. Once you are on registration portal, complete your profile by adding your personal and professional details. You will also need to upload your updated CV & other relevant documents. Finally, follow instructions provided to complete the application process. Good luck!

Requisition ID

• R139939

Document Controller, IIQAF UAE