Khaleej Times

https://www.khaleejtimes.com/

Financial Services industry are seeking a detail oriented and organized Document Controller to join their team to grow & expand their operations. This job was published on Khaleej Times on 5 February 2024. Submit your application if you are interested.

Responsibilities of Document Controller

Establish and maintain document control procedures and systems to ensure the accuracy, integrity, and security of company documents
Receive, record, and track all incoming and outgoing documents, including contracts, agreements, drawings, specifications, and correspondence
Organize and maintain electronic and physical document repositories, ensuring proper version control and accessibility for authorized personnel
Review documents for completeness, accuracy, and compliance with company standards and regulatory requirements
Distribute documents to relevant stakeholders and departments in a timely manner, following established distribution lists and protocols
Assist project teams and departments with document retrieval, retrieval, and archiving as needed
Generate reports, logs, and summaries of document control activities and metrics as required
Train and support team members on document control procedures, software, and best practices
Collaborate with internal and external auditors, regulators, and stakeholders to facilitate document reviews and audits
Ensure adherence to document retention policies and procedures, including disposal and destruction of obsolete records

Requirements of Document Controller

Bachelor’s degree in Business Administration, Information Management, or a related field preferred
Proven experience of 1-2 years as a Document Controller or similar role in a fast-paced environment

Skills and Knowledge desired

Proficiency in document management software and systems, such as SharePoint, Documentum, or similar platforms
Strong attention to detail and accuracy in data entry and record-keeping
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
Effective communication and interpersonal abilities, with the ability to collaborate with cross-functional teams
Knowledge of document control principles, standards, and best practices
Familiarity with regulatory requirements and industry standards related to document management and information security
Ability to maintain confidentiality and handle sensitive information with discretion
Flexibility to adapt to changing priorities and work independently with minimal supervision