Contracts Specialist Aldar Education Abu Dhabi

Aldar Education is currently seeking a Contracts Specialist to support their growing family of owned and operated schools in the UAE. This is a great chance to become part of the highly accomplished Aldar school family and contribute to shaping the future of Abu Dhabi’s top school group.

Responsibilities of Contracts Specialist

Main Duties

  • Developing contracts’ standards and maintain ERP contracts module by creating and maintaining approved clauses and contract templates.
  • Review requests for variation orders and ensure reasonable market pricing, liaison with requester/consultants for any clarifications.
  • Maintain a detailed contracts records, providing performance information, and contract documentation related to bank guarantees, performance bonds, insurance policies, etc.
  • Negotiating contracts terms and conditions with vendors.
  • Maintaining relations with preferred vendors to ensure procurement of high quality goods/services, expedient delivery, and dependable service at optimum price.

Specific Duties

  • Evaluate bids to ensure compliance with specification.
  • Ensure protection of Aldar Education’s interest in all contractual agreement to mitigate any identified risks.
  • Receive requests; obtains estimates; updates records, initiates paperwork and follows up on request for approval of work not previously covered in the contract; processes and obtains approval of contract changes.
  • Review agreements (and direct team/peers for agreement review) in coordination with the legal team for contractual matters, mainly related to contract clauses for non standard contracts, contractual claims and disputes.
  • Draft procurement contracts, agreements, variation orders and formal correspondences.
  • Assist in managing the signing and distribution of contracts, tracking expiry of the agreements, and ensuring their timely renewal/replacement.
  • Support in developing new contractual templates as and when needed by different organization departments in coordination and collaboration with legal team.
  • Compilation and preparation of reports and analyses setting forth progress, adverse trends, and appropriate recommendations or conclusions. Ability to develop dashboards would be an added asset.
  • Maintain track of the procurement plan to achieve department goals and KPIs.
  • Analyse markets to determine vendor’s sources and product availability.
  • Ensure compliance with corporate governance.
  • Establish and updates records of all correspondence related to contract activity.
  • As necessary, liaise with Legal, for clarification and direction about legal aspects and liabilities.
  • Supplier relation management aspects.
  • Periodically review and check contracts to ensure compliance.
  • Provide support to the Manager on tasks related to contracts.
  • Support the Procurement Manager in reviewing low value POs and any other task related to Procurement.
  • Other tasks as reasonable assigned.

Job Requirements of Contracts Specialist

Minimum Qualifications

  • Minimum graduate level degree or related Procurement/Contracts specific qualification.
  • CIPS Certified would be an added value.

Minimum Experience

  • A minimum of 5 years’ experience in procurement within the region with at least 2 years in contracts related roles within a corporate environment.
  • Having education procurement experience is preferable.

Skills & Knowledge Desired

  • Knowledge of contractual terms and conditions, insurance requirements.
  • Fluent English communication skills, written and oral. Arabic is an added value.
  • Excellent attention to detail with diligent follow up, and ability to execute in a timely manner.
  • Skilled in multi tasking and handling pressure.
  • Excellent interpersonal skills.
  • Excellent knowledge of ERP systems is a must (SAP Ariba preferred).
  • Detailed knowledge in agreements Terms and Conditions.
  • Negotiation skills.
  • Dynamic personality and the ability to work in fast paced and multinational environment.
  • Knowledge of the education supplier base is of advantage.

Contracts Specialist Pure Health Dubai

Vice Principal Aldar Education Abu Dhabi

Principal Fujairah Aldar Education Abu Dhabi

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