CME Events Specialist Cleveland Clinic Abu Dhabi

Cleveland Clinic Abu Dhabi is currently seeking a talented CME Events Specialist to join their dynamic team. The purpose of this role is to manage the organization and delivery of CME projects, activities, and events in different formats and in accordance with renowned CME accreditation criteria. This person willa also analyze and report out the outcomes of those activities in terms of tangible results that address CCAD CME mission.

Responsibilities of CME Events Specialist

• Facilitate the creation of and timely delivery of high-quality CME accredited activities and programmes.
• Coordinate the process of sourcing, selecting, and appointing marketing agencies as needed to organize required activities and events.
• Serve as the front-line of communication with activity directors, event management / PCO agencies, events participants, sales representatives/ sponsors, and vendors as it relates to the coordination of CME programs
• Understand and reinforce relevant policies and procedures – internal and/or external, as well as all applicable accreditation guidelines to ensure compliance.
• Ensure all media, communication and marketing materials used for activities and programmes are accurate, compliant and abide by the CCAD branding guidelines.
• Coordinate all meetings and discussions related to CME events. Ensure correct representation from all parties for all meetings.
• On-site coordination and management of all events logistics including attendee travel, hotel room and meeting space requirements, coordination with AV.
• Overseeing all tasks completed by the appointed event management/ PCO agency.
• Maintain a project plan and log for all CME activities. Provide updates as needed in a timely, accurate, and effective manner.
• Ensure all events requests are submitted to the CME Board for approval in a timely manner. This is to support activity directors with the collation of all required documentation ahead of the board presentation.
• Implement processes to streamline the planning, execution, follow up, and cost containment of CME programs including the management of all third party contracts, engagement letters and financial reports.
• Responsible to collaborate with CME coordinator. Ensure the compiling and submitting of all regulatory and compliance documentation for accredited CME programs.

Your Role as CME Events Specialist

• Measure and improve the impact of CME programmes in accordance to CCAD CME mission.
• Establish and maintain a network of CME contributors, create engagement, and build trust.
• Collaborate with colleagues in different institutes and departments such as, Academic Operations, QPSI, to collect data needed to report on the outcomes of different CME programmes.
• Establish a reporting process to gather timely and accurate outcomes data. Analyze it, and write/ produce required outcomes reports. Ensure accurate records for all event and filing of event documentation.
• Review and consult on budgets created by events management/PCO
• Provide timely briefs for CCAD Marketing Department for all internal companies for CME activities and external communication requirements for upcoming medical education events.
• Assist for all marketing requirements for educational events.
• Draft CME annual outcomes reports.
• Perform all other duties as required.

Qualifications & Experience

Following are the requirements for the role of CME Events Specialist at CCAD:

• Bachelor’s degree preferably in Marketing, Business Administration, or Communication Studies.
• At least 3 years of experience in organizing events such as, conferences, marketing campaigns, learning events.

Job Skills

• Strong written and verbal communication skills.
• Tracker record of vendor negotiation.
• Proficiency in Microsoft Office.
• Project management certification such as, PMP is a plus.

Events Specialist Cleveland Clinic Abu Dhabi UAE

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