Buying Admin Assistant Al Tayer Group Dubai

Full time @Jumeirah Group
  • United Arab Emirates, Dubai, UAE View on Map
  • Post Date : March 16, 2024
  • Apply Before : April 21, 2025
  • Salary: د.إ500,015,000.0 - د.إ500,015,000.0 / Monthly
  • 0 Application(s)
  • View(s) 116
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Job Detail

  • Job ID 11309
  • Career Level  Intermediate
  • Experience  Fresh
  • Gender  Female|Male
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Job Description

Al Tayer Group is currently looking for a Buying Admin Assistant to support the fashion and sports team by providing administrative support and contributing to the Buying process. This will be a key role to support the Buying team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory. 

Responsibilities of Buying Admin Assistant

  • Generally, support the buying department team in their daily and weekly tasks.
  • Run periodic reports to share with Stores/Buyers.
  • Support with the creation of product look books and seasonal trend presentation.
  • Run competitor price analysis, shopping reports/benchmarking.
  • Support in validating buy data for marketing team.
  • Support buyers completing sizing during Market.
  • Review Sales and propose replenishment re-orders for License Products.
  • Ensure products are being uploaded by digital channels upon delivery, monitoring the accuracy of copy, product descriptions etc.
  • Support in organizing seasonal product training for stores, ensuring stock fulfilment.
  • Ensure all necessary records, master files and databases are maintained accurately and updated in a timely manner.
  • Support with the creation of enrichment files for PO Raising (including UDAs, HS codes, COO, etc..).
  • Maintain the product hierarchy; ensuring product data is accurate and consistent.
  • Monitor the product flow for digital channels, solving digital rejections for missing information.
  • Check supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier and buying in a timely fashion.
  • Communicate with brands for ready stock and pick up / delivery acceptance.
  • Supporting delivery process through coordination between buyers and planning.
  • Support Buyers to manage end of delivery window strategy (delay discount, request for cancellation)
  • Manage return to vendor requests (RTV’s), ensuring effective communication to suppliers.
  • Customer Complaints & Damage Products Handling (B&M, Digital Channel and Warehouse).

What You’ll Do More?

  • Store Related Inquiries & Technical Advice on Product Damages.
  • Build Brand Hindsight deck for departmental Buyers to review historical seasonal performance prior to new season buys.
  • Set up Promotional Activity Masterfile prior to the launch of each new season for Buyers to complete in Season Promotional Activity.
  • Set up Brand Pricing Files to enable each departmental Buyer to complete new range pricing.
  • Set up new Season Download deck to provide insight of new season launches to cross functional departments.
  • Have a strong working knowledge of Business KPI’s to act as Buying representative for Trade Meetings during buying periods.
  • Update each Season/Department Range plan, on a weekly basis, feeding back changes in styles bought and brand cancellations.
  • Complete previous season size analysis by Department, UDA, Region, and Store, driving out proposed new season size ratios for each Department to size out the new seasons buy.
  • Create new season critical path to share with relevant business stakeholders.
  • Complete all pre-market preparation files prior to each buy, for each department of the brand.
  • Complete all post-market files once each buy has been placed to roll out to business cross functions.

Eligibility Requirements

The eligibility requirements for role of a Buying Admin Assistant are as under:

  • Bachelor’s degree in any field.
  • Minimum 2 years of buying merchandise or planning experience in fashion/luxury retail.
  • RMS experience.

Skills Desired

  • Strong understanding of Merchandising financials.
  • Advanced computer skills in Excel and MS Office.
  • Numerate with strong analytical skills and financial acumen.
  • Excellent communication, organizational and problem-solving skills.
  • Aptitude to function within deadlines, while working both independently and as part of a team.
  • Ability to recognize, analyse and quantify market trends.
  • Ability to work independently and proactively, highly organised and efficient with strong attention to detail and accuracy.
  • Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
  • Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.
  • Proficient in the English language both verbal and written.
  • Product or brand orientation with good knowledge of fashion industry and benchmarks.
  • Stakeholder management skills to build and maintain collaborative relationships with internal and external stakeholders and counterparts.
  • Commercial skills with the ability to identify opportunities and potential business risks.
  • Ability to multi-tasking, priorities and work under pressure.

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