
Buying Admin Assistant Al Tayer Group Dubai
Full time @Jumeirah Group posted 11 months ago Shortlist Email JobJob Detail
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Job ID 11309
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Career Level Intermediate
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Experience Fresh
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Gender Female|Male
Job Description
Al Tayer Group is currently looking for a Buying Admin Assistant to support the fashion and sports team by providing administrative support and contributing to the Buying process. This will be a key role to support the Buying team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.
Responsibilities of Buying Admin Assistant
- Generally, support the buying department team in their daily and weekly tasks.
- Run periodic reports to share with Stores/Buyers.
- Support with the creation of product look books and seasonal trend presentation.
- Run competitor price analysis, shopping reports/benchmarking.
- Support in validating buy data for marketing team.
- Support buyers completing sizing during Market.
- Review Sales and propose replenishment re-orders for License Products.
- Ensure products are being uploaded by digital channels upon delivery, monitoring the accuracy of copy, product descriptions etc.
- Support in organizing seasonal product training for stores, ensuring stock fulfilment.
- Ensure all necessary records, master files and databases are maintained accurately and updated in a timely manner.
- Support with the creation of enrichment files for PO Raising (including UDAs, HS codes, COO, etc..).
- Maintain the product hierarchy; ensuring product data is accurate and consistent.
- Monitor the product flow for digital channels, solving digital rejections for missing information.
- Check supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier and buying in a timely fashion.
- Communicate with brands for ready stock and pick up / delivery acceptance.
- Supporting delivery process through coordination between buyers and planning.
- Support Buyers to manage end of delivery window strategy (delay discount, request for cancellation)
- Manage return to vendor requests (RTV’s), ensuring effective communication to suppliers.
- Customer Complaints & Damage Products Handling (B&M, Digital Channel and Warehouse).
What You’ll Do More?
- Store Related Inquiries & Technical Advice on Product Damages.
- Build Brand Hindsight deck for departmental Buyers to review historical seasonal performance prior to new season buys.
- Set up Promotional Activity Masterfile prior to the launch of each new season for Buyers to complete in Season Promotional Activity.
- Set up Brand Pricing Files to enable each departmental Buyer to complete new range pricing.
- Set up new Season Download deck to provide insight of new season launches to cross functional departments.
- Have a strong working knowledge of Business KPI’s to act as Buying representative for Trade Meetings during buying periods.
- Update each Season/Department Range plan, on a weekly basis, feeding back changes in styles bought and brand cancellations.
- Complete previous season size analysis by Department, UDA, Region, and Store, driving out proposed new season size ratios for each Department to size out the new seasons buy.
- Create new season critical path to share with relevant business stakeholders.
- Complete all pre-market preparation files prior to each buy, for each department of the brand.
- Complete all post-market files once each buy has been placed to roll out to business cross functions.
Eligibility Requirements
The eligibility requirements for role of a Buying Admin Assistant are as under:
- Bachelor’s degree in any field.
- Minimum 2 years of buying merchandise or planning experience in fashion/luxury retail.
- RMS experience.
Skills Desired
- Strong understanding of Merchandising financials.
- Advanced computer skills in Excel and MS Office.
- Numerate with strong analytical skills and financial acumen.
- Excellent communication, organizational and problem-solving skills.
- Aptitude to function within deadlines, while working both independently and as part of a team.
- Ability to recognize, analyse and quantify market trends.
- Ability to work independently and proactively, highly organised and efficient with strong attention to detail and accuracy.
- Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
- Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.
- Proficient in the English language both verbal and written.
- Product or brand orientation with good knowledge of fashion industry and benchmarks.
- Stakeholder management skills to build and maintain collaborative relationships with internal and external stakeholders and counterparts.
- Commercial skills with the ability to identify opportunities and potential business risks.
- Ability to multi-tasking, priorities and work under pressure.
Buying Assistant Al Futtaim Retail
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