Buyer Emarat Dubai

The role of Buyer at Emarat is to assist in the Purchasing of services and materials cycle at EMARAT in accordance with EMARAT’s financial policies and procedures, applicable laws, and requirements. Aspirants meeting the eligibility requirements are encouraged to apply. Job ID for this vacancy is 10096.

Responsibilities Of Buyer

• Receive assigned Purchase Requests duly approved in the system.
• Generate local purchase inquiries as appropriate.
• Obtain offers, evaluate, arrange approval and finalize Purchase Orders.
• Arranges all details of purchase with selected suppliers and processes related paper work.
• Includes establishing order quantity and price if different from purchase order and preparing appropriate amendment orders, negotiating delivery dates and means, arranging invoicing procedure, and distributing copies of purchase orders.
• Follows up to ensure delivery, verifies accuracy of invoice, notes account number and passes to Purchasing controller for authorization.
• Follow up status of letter of credit (L/C) with Finance Department,  arranges advance payment by Bank Draft / Telegraphic transfer / Cheque/ Sight Draft for procurement of materials /equipment / services in coordination with Finance.
• Follow up of all local, foreign Orders which have forward delivery and to notify the initiator for planning their delivery schedule.
• Takes progress action at appropriate levels.

What You Will Do More As A Buyer

• Includes coordinating with the suppliers and initiators, issuing letters, fax messages to the suppliers and initiators, coordinating with the Storekeepers and other sections for arranging delivery of materials.
• Directs Mailroom to receive air parcels and items arriving by courier service.
• Checks and despatches to the concerned sites.
• Supervises receipt of goods From local suppliers against Corporation’s order and identify the initiator, dispatch of the same and obtaining acknowledgement.
• Process Customs Duty Certificates for all incoming consignments by sea / air /parcel post / Jabel Ali free trade zone, in accordance with the Terms and conditions of the original order.
• Verifies  all invoices of Customs Department, transport contractors and freight agents with their tariff and advise discrepancies to the agent, obtain credit for the difference, forward to Accounts Department for action and maintains register for the same.
• Fax unsuccessful bidders for unsealed offers and for sealed Enquiries / Tenders.
• Obtain details of all Black listed suppliers from Purchasing Controller and update for Information/processing.
• Maintain and update separate files/ records for all exclusive agency item suppliers, by obtaining legalized  documents such as manufacturers’/foreign suppliers’ written concurrence, Chamber of Commerce certificates duly  authorizing the local supplier as foreign suppliers’ Authorized Dealer, Distributor / Exclusive agent etc.
• Obtains catalogue, specifications, quotations or samples of specific items required and forward to concerned department.
• Filing of purchasing documents, completed orders and maintain Order files intact.

Minimum Requirements

The eligibility requirements for the role of Buyer are as under:

• Diploma Degree in Business, Finance or Accounting.
• A minimum of 3 years experience within Purchasing/Stores.
• Experience in the Oil & Gas Industry preferred.

Desired Skills & Knowledge

• Working knowledge of Oracle Fusion SCM is a must.
• Deep knowledge of purchasing function, and financial policies and procedures.
• Thorough understanding of financial management principles.
• Good knowledge of regulatory rules and regulations in relation to financial practice and law.
• Good knowledge of the policies, procedures and standards of Purchasing, Tendering & Stores.

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