DP World
https://www.dpworld.com/
+97148080800
Business Support Administrator at DP World in Dubai who will be responsible to provide confidential and professional support, delivering on day-to-day administrative functions and update on the department tasks and responsibilities. This a mid level full time role. The salary for this role ranges from 8000 AED to 15000 AED, which may be slightly negotiatable during the interview.
Duties of Business Support Administrator
- Manage the coordination of calendars (as required) for department ensuring smooth flow of meetings and follow up on meeting agenda and actions with team members.
- Make necessary arrangements for Business travel as required. This includes preparing itinerary, coordinating with travel agents, hotel booking, visa formalities and arrangements for travel allowance with Finance department so as to ensure that all aspects of business travel are taken into account well in advance.
- Collect and process invoices, bills, direct debits and expenses claims (RFPs, BTR etc) on behalf of the department and maintain a system of record management to enable the accurate preparation of monthly reconciliation and ‘against budget’ summaries.
- Proactively work and ensure that continual recommendations to improve departmental administrative functions are developed and implemented.
- Review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required.
- Follow up on staff leave applications to ensure up to date information.
- Establish procedures for record keeping, monitor record keeping, ensure security and confidentiality of data.
What You’ll Do More?
- Monitor and maintain office supplies inventory.
- Review and approve office supply acquisitions.
- Prepare, complete and submit expense reports.
- Make decisions and delegate work to others in the Manager’s absence
- Work independently on coordinating, overseeing and executing specific projects with the consultants and contractors and Business unites.
- Assist in planning and arranging group events
- Handle Business Units inquiries and complaints
- Follow up the implementation of the daily tasks with the projects team, consultants and contactors.
- Prepare and compile papers / documentation, Observe and apply strict levels of confidentiality and discretion in all matters related to work performance.
Eligibility Requirements for Business Support Administrator
- Administration / Office Professional Diploma or Certificate.
- Bachelor degree level preferred.
- Minimum of 5 years’ administrative experience working as an Office Manager or Administrator / PA for Management level within a multinational/global organisation.
Skills Desired
- Very strong administration and analytical skills
- Well-developed planning and organising skills and the ability to perform well under pressure
- Strong attention to detail, accuracy and quality of work
- Self-starter with energy and drive who takes initiative and is proactive in approach
- Adaptable with the ability to manage multiple tasks and juggle priorities
- Strong interpersonal influencing and impact skills skills
- Business acumen and confidence in dealing with senior management
- Team player.
