Asst Lease Admin Manager Al Futtaim Real Estate Dubai

Al Futtaim Group is currently looking for an Asst Lease Admin Manager who will be responsible to manage documents, handle data entry, and conduct financial reporting to support the Regional Retail Leasing and Asset Management teams. The goal is to execute the AFGRE Leasing Admin strategy aligned with overall objectives within set timelines. Working closely with the Regional team and supporting the Regional Lease Admin Manager, your responsibilities include familiarity with leasing concepts, drafting legal documents, knowledge of leasing systems like Yardi, consistent judgment in goal planning, effective direction of supporting departments, and an understanding of budgeting and forecasting principles for super regional malls or retail assets.

Responsibilities of Asst Lease Admin Manager

• Assist in planning and preparing reports for Lease Admin strategy.
• Manage regional reporting for effective operation within KPI parameters.
• Collaborate on progress reports, including vacancy, renewals, and operational reports.
• Maintain up-to-date tenancy schedules and a centralized tracking sheet for renewals, legal matters, and documents.
• Coordinate communication between regional teams, EIT, and vendors/partners.
• Handle leasing administration tasks, including Yardi Systems Process and Change Management.
• Ensure quality control, conduct Yardi training, and collaborate on legal document review with Group Legal, maintaining detailed audit trails.

Eligibility Requirements

The eligibility requirements for role of an Asst Lease Admin Manager are as under:

• Degree or equivalent level of education in any discipline preferable but not mandatory, dependent on previous experience and aptitude.
• 3-4 years’ experience in Lease administration, preferably in retail leasing/property management.
• 2-3 years’ experience working with Yardi.

Skills Desired

• Proficiency in databases, financial systems, Excel, and Yardi.
• Strong understanding of leasing systems, best practices, and reporting.
• Excellent organizational skills, prioritization, proactiveness, and team spirit.
• Skilled in obtaining and analyzing information through efficient intelligence gathering systems.
• Ensures effective leasing admin processes, smooth workflow, and implements key reports.
• Delivers and manages effective customer relationships and infrastructure.
• Establishes, promotes, and utilizes metrics to enhance overall effectiveness.
• Manages oneself effectively.
• Manages cross-functional relationships with efficiency.

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