Assistant Registrar The British School Al Khubairat Abu Dhabi

The role of the Assistant Registrar at The British School Al Khubairat Abu Dhabi is to support the Head of Admissions in all aspects of Admissions to ensure that all new students are enrolled in line with the BSAK Admissions Policy and registered within the Ministry of Education and Abu Dhabi Department for Education and Knowledge timelines. To ensure all students admitted to BSAK have complete and up to date records in accordance with school policies and Ministry of Education and Abu Dhabi Department for Education and Knowledge guidelines. Arrange school tours and communicate with prospective parents on all aspects of the admission process from application to entry. Coordination of and attendance at Open Events, some of which will be outside usual working hours.

Responsibilities of Assistant Registrar

The Admissions Team consists of the Head of Admissions, two Assistant Registrars and a part-time Admissions Assistant and is situated in the Jubilee Building. Working closely with the Head of Admissions in this busy, varied role, your main duties will be:

• Dealing with admissions queries (Nursery – Year 12) face to face, via email and over the phone.
• Booking and undertaking tours of both the Primary and Secondary buildings.
• First point of contact for all open events.
• Advising and guiding new families from application to entry.
• Approving applications and requesting application documentation.
• Requesting references and coordination of CAT4 tests.
• Ensuring correct paperwork for incoming students, chasing where necessary.
• Ensuring all new families have the correct joining information.
• Admissions data analysis for Head of Admissions.
• Administration for student leavers.
• Creating spreadsheets and generating iSAMs/Open Apply reports.
• Ensuring new students are registered on the ADEK ESIS student information system.

Job Requirements of Assistant Registrar

• Candidates should have General Certificate of Secondary Education (5 GCSEs).
• 2 years of previous experience of Admissions /Customer Service and Administrative work is essential.
• Prior experience/knowledge of iSAMs, Open Apply, and the Admissions process advantageous, but not essential.

Skills & Knowledge Desired

• Excellent interpersonal skills and a warm, friendly demeanor.
• Ability to be confidential and sensitive.
• Passionate about providing excellent customer service.
• Attention to detail.
• Work effectively within a small, friendly team.
• Excellent communication skills – written and oral.
• To be flexible in your approach.
• Manage priorities.
• An excellent knowledge of Google is desirable.

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