Assistant Manager (Facilities Management) at BFL Group will be a essential part of the Facilities Management team and will work closely with the Manager, Facilities to facilitate operational effectiveness and efficiency by ensuring the safety, security and functionality of BFL Group’s building/s and assets.

Responsibilities of Assistant Manager

• Organizational Services: Supervise and drive the team FM Co dominators to achieve FM Department Set KPIs
• Support the development and communication of Policies and Procedure as relevant to FM.
• Participate in various committee meetings as required.
• Provide relevant and compliant advice to facilities stakeholders.
• Manage building projects for the current facility and new facilities as required.
• Support the Manager, Facilities in the operational requirements of any new building move.
• Obtain quotes and coordinate contractors for numerous sites.
• Work closely with other staff to support a fully functional facility.
• Assist with the coordination of office space for new staff.
• Organize and carry out accommodation/equipment changes.
• Work effectively in a team environment.
• Support a healthy and productive team environment.
• Contribute to efficient and accountable use of resources.
• Continually develop the BFL’s Facilities policy requirements.
• Maintenance: Continuous monitoring of FM Service Request and ensuring timely closure of Open tickets with the SLA.
• Overseeing routine safety inspections, planning maintenance work and supervising facilities staff.
• Monitoring and controlling operating expenses related to Facility management.
• Monitoring service providers SLA and evaluating the KPI monthly. Generating service providers SLA breach report.
• Reviewing and approving the Periodic Preventive Maintenance (PPM) yearly schedules.
• Implementing energy saving initiatives, analyzing and monitoring monthly and yearly energy savings.
• Preparing the monthly Management Report Monitoring operation expenses accruals.

What you will do more

• Preparing FM & specialized services tender scope of work (SOW), site visits, technical and meetings.
• Attending and presenting projects, FM and operation report weekly and monthly to Line Manager
• Conducting the service providers meeting and performance appraisal.
• Coordinating with local authority approvals, DEWA, DCD, DM & Trakhees.
• Providing technical support and advising team when required to ensure effectiveness of maintenance activities.
• Conducting daily inspections and managing hard & soft services contractors.
• Conducting quarterly fire drill and third-party services FLS interfacing and live test
• Verifying authority approvals, drawings, BOQ and witnessing all system T&C prior to take over the assets.
• Collecting all material submittal approval copies, operational manuals and approved inspection and T&C copies.
• Conducting asset conditional survey inspection and reporting to contractors for remedial works.
• Liaise with maintenance contractors, to maintain all functions of the building including Gardens, Communications, Hydraulics, Mechanical, Electrical, Fire Protection, Security, Lift, Structural.
• Evaluate quotations received and recommend the best options.
• Ensure the work is done as per eth approved scope of work by the contractors.
• Assist with the management of facility projects – repairs, maintenance, minor and major works.
• Assist with the Facilities Asset program.
• Ensure the Institute’s building/s are a safe and effective working environment.
• Effective communications with stakeholders
• Assurance of building and equipment compliance
• Collect Feedback from stakeholders including the Manager about services offered.
• Assist in the management of ALL emergency response situations, including the use of Monitor Fire Panel and other systems.
• Co-ordinate all fire protection programs, including drills and debriefs.
• Monitor and utilize the Building Security System.
• Advise staff on building security and processes.
• Ensure the site’s housekeeping is up to the set standards.

Requirements for Role of Assistant Manager

• Bachelor’s Degree Engineering, preferably in Mechanical /Electrical/Civil Engineering.
• 5+ years of experience in facility management.
• Experience in Retail store and Warehouse facility Management is desirable.
• Working experience of CAFM system or Ticketing system is advantageous.
• Experienced in Health safety and environments protocols will be advantageous.
• Experience in Office/Warehouse and Equipment maintenance.
• Experience in data analytics is and added advantage.
• UAE Valid Driving License Must, having own car is a plus.

Skills And Knowledge Desired

• Completed course in facilities management will be added advantage.
• Knowledge of maintenance planning and schedules.
• Ability to respond to building and equipment emergencies.
• Knowledge of building safety regulations and security protocols.
• Proficiency in office software, such as Microsoft Word, Excel (advanced) and Outlook.
• Excellent organizational and communication skills.
• Knowledge of all building trades and a commonsense approach to a range of maintenance issues.
• Flexibility with their work hours.
• Ability to learn and adapt to new complex tasks.
• Participate in an on-call roster to respond to specialized facilities and unforeseen events.
• Demonstrated knowledge of building and security management computer systems
• Demonstrated customer service skills, excellent written and verbal communication skills.
• Organizational and time management skills in an administrative setting and ability to liaise with different staff across a range of services.
• Proven ability to work as a member of a team as well as independently.
• Excellent attention to detail and ability to work accurately under time pressure.

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