Mubadala Health is seeking an Assistant Lead, Procurement for its subsidiary Healthpoint in Abu Dhabi. This is a recently opened Procurement and supply chain position with the reference number 2024-2262. This role person is responsible to support the asset’s management and monitor the hospital’s procurement daily operations to maximize the process efficiency and productivity.
Responsibilities of Assistant Lead Procurement
- Works with the Lead, Procurement / Manager, Supply Chain/ Procurement to plan, direct and coordinate the purchasing activities by receiving and completing all purchase requisitions
- Ensure the provision of all purchasing/procurement-related services are coordinated and performed in an efficient manner.
- Play a crucial role in developing and maintaining good relationships with suppliers and distributors.
- Assist in planning of procurement, production, inventory control, logistics and distribution.
- Support in the management of the daily operations of the asset procurement department.
- Coordinate with relevant internal stakeholders to understand their contract/ agreement requirements.
- Develop and maintain strong working relationships with the corporate office and the asset at all levels and continuously interact and work closely with the team.
- Facilitate ongoing coordination and collaboration between corporate and the local teams at the assets.
- Leverage and share information with the direct reports and the wider team including the tactical buyers at the assets.
- Serve as trusted advisor aligning closely with asset leadership to understand their business and goals.
- Drive reporting requirements to effectively manage strategic, communicate success stories and lessons learned.
- Train, develop, mentor, supervise and assist direct reports.
- Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities.
- Communicate with suppliers to resolve quality, delivery or invoice issues.
- Ensure that all purchase requisitions are authorized appropriately based on the asset’s purchasing policy.
- Constantly review activities to ensure that the process stays cost effective.
Your Duties as Assistant Lead Procurement
- Review large purchase and be responsible for ensuring compliance to the existing procurement plans and master service agreements executed at central level prior to initiating any sourcing activities.
- Support in ensuring manpower levels is sufficient in order to provide excellent customer service in accordance with purchasing policies and procedures avoiding gaps in the daily operations.
- Maintain accurate records of goods being ordered and received by the assets.
- Resolve efficiently any problems caused by orders being filled out inaccurately and not meeting target dates.
- Support in the management of the inventory hospital to ensure uninterrupted supply and oversee the warehouse management.
- Evaluate supply needs turnover rates, cost, hazardous nature of goods, and storage limitations.
- Coordinate with the warehouse team to ensure that there are no gaps in the operations in relation to shipments, received, store orders, and stock rotation requirement.
- Coordinate, monitor and support the warehouse team in manpower management.
- Provide timely updates on sourcing and purchasing activities to corporate office and asset management.
- Develop, maintain and communicate procurement and sourcing policies, procedures and practices in support of quality improvement activities.
- Ensure all purchasing processes, transactions and external business relationships are in accordance with policy, procedure and the highest of ethical standards.
- Review all backorders and expedites accordingly.
- Build and maintain effective business relationships with internal and external stakeholders.
- Leverage and share information with the direct reports and the wider team including the tactical buyers at the assets.
- Serve as trusted advisor aligning closely with client leadership to understand their business and goals.
- Drive reporting requirements to effectively manage strategic, communicate success stories and lessons learned.
Qualification & Experience
Following is the eligibility criteria for the role of Assistant Lead Procurement at Healthpoint:
- UAE National.
- B.Sc degree in management, administration, procurement, or equivalent qualification.
- Five (5) years postgraduate experience in procurement & supply chain experience in a Healthcare provider environment, leading a team with demonstrated ability to develop an effective approach to process improvement, value analysis and problem solving.
- Experience in hospital Pharmaceuticals & Medical Products.
Job Skills & Knowledge
- Strong analytical and problem-solving skills.
- Strong customer relationship and interpersonal skills at a senior level.
- Strong management and leadership skills.
- High proficiency in spreadsheet design, development and analysis.
- Strong organizational skills and a demonstrated ability to manage multiple projects.
- Ability to make independent decisions and initiate action.
- Demonstrated skills in planning, organization, evaluation and implementation processes.
- Ability to work independently yet collaborate cross-functionally in a team environment.
- Strong team player; able to use own initiative, taking full responsibility for areas of ownership.
- Proactive in requesting feedback from peers and managers, and continuously developing self.
- Strong communication skills (presentation, written and spoken English).
- Computer literate with strong skills in Microsoft Excel, Word and PowerPoint and in finance (ERP) systems.
- Understanding of international, regional and local supply markets and working practices.
- Strong commercial acumen, and negotiation skills.
HIMS Administrator Amana Healthcare Mubadala Health UAE
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