Assistant Admin Aldar Education Abu Dhabi

Aldar Education is seeking a proactive Admin Assistant (UAE National) for Bateen World Academy in Abu Dhabi. Bateen World Academy is located in the center of the city of Abu Dhabi and is a hugely popular school based in a vibrant community. This is a great working opportunity for desirous candidates who are passionate about serving the students and faculty. If you think you’re fit for this role, don’t delay in sending your application.

Role of Assistant Admin

Coordinate communications on behalf of the Academy in line with corporate standards. Record minutes and action points for any meetings directed by the OSM.

Duties of Assistant Admin

• Respond to incoming communications in an appropriate manner to maintain high standards.
• Coordinate the recording and filing of all documentation related to the Academy.
• Manage communications with all stakeholders whilst ensuring the highest standards at all times.
• Manage communications with parents via the School Parent Portal/Email.
• Assisting PRE and Registrar with documentation.
• Record minutes and action points at any parent forum meetings held by OSM
• Manage all complaints received by the school and to record / track responses where applicable.
• Circulate correspondence as needed to parents by the nursing team.
• Attend all administration team meetings.
• Typing and branding of official documents and letters to parents where applicable.
• Link to Aldar HQ for all related issues/tasks.
• Design new documents, where necessary, to improve the leadership team’s effectiveness.
• Attend any training deemed necessary in relation to the role of Administration Assistant.
• Support general admin on all trips and educational visits.
• Assist on maintaining up to date records for all pupils on engage.
• Assist on the production/distribution of reports to parents.
• Mail merge letters to provide a more personalised service for parents and attached to DMS system.
• Co-ordinate Parent liaisons and all parent helpers within the Academy.
• Ensure all fire registers for the School are up to date and accurate.
• Ensure the Receptionist issue the Parent Passes.
• Oversee the Health and Safety Committee in conjunction with Admin Support General.
• Provide general administrative support to all the admin team.
• Perform other duties as requested by direct and dotted line reporting managers.

Qualification & Experience

• Secondary School Certificate or bachelor’s degree (certificate will need to be attested).
• At least 2 years of experience in an administrative role in the region.
• Previous experience in the Education sector is preferable.

Knowledge & Skills

• Fluent English and Arabic communication skills, written and oral.
• Strong interpersonal skills.
• Excellent office management skills.
• Proficient in operating PC, Facsimile, Photocopier, Telex, and various office machines.
• Working knowledge of prevailing popular application software and spreadsheets.

Receptionist & Admin Assistant Zahrawi Group Dubai UAE

Tagged as: Admin Assistant