Administrative Zayed University Abu Dhabi UAE

Zayed University, founded in 1998, is a National and Regional leader in educational innovation. With the vision to enable leaders capable of shaping the future and be passionate about knowledge and innovation, the University focuses on Self-development of its students who are ultimately ready to anticipate future challenges. Zayed University is first and foremost dedicated to equipping young people with the skills that will prepare them for success in their Personal and Professional lives. Currently, the Institute is seeking an Administrative Assistant / Officer for Students Counseling Center in Abu Dhabi campus.

Role of Administrative

The Administrative Assistant for Student Counseling Center performs a full range of Administrative and Client care responsibilities for the center. He is the first point of contact for students who explore and seek services from the center and is a key staff who can partly ensure client satisfaction and excellence in service from the center.

Duties of Administrative / Officer

• Coordinates and schedules outreach events and activities.
• Handles the center’s incoming and outgoing correspondence with different units/departments in the university.
• Compiles data and preparing reports using different applications including the e-records systems.
• Maintains, and updates client files on the e-records system.
• Schedules and Coordinates meetings and appointments.
• Handles client calls, visitors, and mail.
• Maintains the professional and calm setting required of a Student Counseling Center including the  reception area, group, resource and AV rooms, library.
• Acts as a key link and liaison for Coordinating and Facilitating the center’s collaboration with other units/Departments.
• Ensures appropriate administrative coverage including: providing front office support, Managing telephone traffic and Correspondence (email, e-mail, fax).
• Schedules staff meetings and preparing meeting minutes.

What you’ll do

• Provide Administrative support in preparing reports, documents, manuals, policy documents, forms.
• Ensure adequate provision of office supplies.
• Provide assistance where required in training new staff, in the use of the e-system.
• Provide accurate information in response to client enquiries or other general enquiries from faculty, staff, students, parents, and the community on the services offered or functions and Operations of the center.
• Ensure compliance with confidentiality while assisting the Counselors in screening, intake sessions, Assessments.
• Maintain and update the content on the center’s website, Promotional materials, Bulletin boards.
• Facilitate the center’s outreach efforts along with the Outreach Officer in different tasks including Preparing and Disseminating promotional materials (Brochures, Posters, Pamphlets, and Flyers), organizing events.
• Handle with the Management and Documentation of the center’s budget and expenses.
• Respond with diligence and Advise the Counselors of any potentially urgent or critical situations with their clients or new clients who appear distressed or clients who are escorted to the center by staff from different units.

Education & Experience

• Bachelor’s degree in Psychology /Counseling/Social Work and related fields.
• A minimum of 2 year experience in similar role OR an equivalent combination of education and experience.

Skills

• Communication Skills.
• Problem Solving.
• Analytical Thinking.

Facilities Officer Zayed University Dubai / Abu Dhabi UAE

Tagged as: Administrative Assistant