Administrative Assistant Siemens Healthineers Dubai

Siemens Healthineers is actively seeking a diligent Administrative Assistant (UAE National) to join their team in Dubai. This is a recently opened position by the company, with the reference number 404379. The role holder will support the HR, Legal and Compliance Executives and their team members by providing high level administrative support.

Responsibilities of Administrative Assistant

• Organize and maintain diaries and schedule complex appointments and meetings.
• Coordinate meetings, workshops, trainings, and other communication sessions including setup and support with regards to necessary preparation for those meetings (agenda, reserve conference rooms and equipment and coordinate catering services).
• Prepare presentations (including training), reports, statistical charts, and briefings.
• Coordinate and establish all travel arrangements (hotels, flights, etc.), reconciling travel and expense reports.
• Devising and maintaining office systems, including data management, filing etc.
• Assist in integration of new office technologies and systems as appropriate.
• Complete, collect, and check documents for completeness according to given criteria.
• Consolidate data from various sources in single presentations and documents.
• Maintain confidentiality of all sensitive or proprietary information.
• Act as part of the VISA Team and assist the company PRO with designated tasks (VISA’s, licenses, etc.).
• Act as the liaison between HR, HR shared service providers and employees, ensuring smooth communication and prompt resolution of requests and questions. The latter will include coordinating the signature and distribution of letters requested by employees, employment contracts, etc.
• Support the Talent Acquisition department with job postings, scheduling and coordination of interviews, and close job requisitions in the IT system.
• Assist with onboarding of new employees inc. relocation activities when applicable.
• Assist in creating policies, processes, and documents.
• Keep HR Intranet updated.
• Assist in regular reporting and verification activities (e.g. tracking of action items, status, creating reports, follow-ups).
• Administer training campaign and assist in preparation of trainings.
• Assist with translation co-ordination for legal and compliance.
• Assist with keeping corporate documents up-to-date and administering “corporate housekeeping” activities.
• Administer and follow-up on Legal & Compliance tasks within MESA Zone within the defined timelines.

Qualification & Experience

Following is the eligibility criteria for the role of Administrative Assistant (UAEN) at Siemens Healthineers:

• Bachelor’s degree in Administration or similar.
• Minimum 3-5 years of experience in similar role.
• Extensive experience in organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.
• Has experience particularly in coordination & cooperation with multinational environment within the Gulf Region.
• Experience in HR and/or Legal and Compliance departments is an advantage.

Knowledge & Competencies

• Understand the required level of confidentiality that the job requires.
• Excel in the usage of MS Office, specifically MS Outlook, Word, Excel and PowerPoint.
• Team player.
• Results orientated.
• Able and willing to learn and train.
• Accuracy and attention to detail.
• Customer focused.
• Professional manner.
• Good communication skills.
• Analytical mind, problem solver.

Administrative Assistant Khaleej Times UAE

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Tagged as: Administrative Assistant