Administrative Assistant Required in Dubai

Advertising industry in Dubai is seeking a highly organized and detail oriented individual to join their team as an Administrative Assistant. This role plays a vital part in providing administrative support and ensuring the smooth operation of their office.

Responsibilities of Administrative Assistant

• Provide administrative support to ensure efficient operation of the office, including answering phones, responding to emails, and managing correspondence.
• Assist with the preparation, formatting, and editing of documents, reports, presentations, and other materials as needed.
• Schedule appointments, meetings, and conference calls, coordinating calendars and making travel arrangements for team members as required.
• Maintain office supplies inventory by checking stock to determine inventory levels, anticipating supply needs, placing and expediting orders for supplies, and verifying receipt of supplies.
• Organize and maintain paper and electronic files, records, and documents, ensuring proper filing and documentation of information for easy retrieval.
• Greet and assist visitors, clients, and vendors, directing them to the appropriate person or department and ensuring a positive and professional experience.
• Assist with event planning and coordination, including meetings, conferences, workshops, and special events, coordinating logistics and providing on site support as needed.
• Assist with basic accounting and financial tasks, such as processing invoices, expense reports, and purchase orders, and reconciling financial records.
• Assist with HR related tasks, including maintaining employee records, processing payroll, and coordinating employee training and development activities.
• Perform general clerical duties, such as photocopying, scanning, faxing, filing, and data entry, to support the efficient operation of the office.
• Collaborate with team members and departments to facilitate communication, coordinate projects, and support organizational initiatives.

Requirements of Administrative Assistant

• High school diploma or equivalent; additional education or training in office administration or related field is a plus.
• Proven experience of 1-2 years as an administrative assistant, office assistant, or similar role.

Skills and Knowledge Desired

• Strong administrative and organizational skills.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other office software and applications.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Strong attention to detail and accuracy in data entry, record keeping, and documentation.
• Ability to prioritize tasks and manage time effectively in a fast paced environment, demonstrating flexibility and adaptability to changing priorities.
• Discretion and confidentiality in handling sensitive information and maintaining data privacy and security.
• Positive attitude, reliability, and a willingness to learn and take on new responsibilities.

Benefits

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and career advancement within the organization.
• Positive and collaborative work environment with a diverse team of professionals.

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Tagged as: Administrative Assistant