Administrative Assistant Khalifa University Abu Dhabi

Administrative Assistant at Khalifa University is responsible for providing support services that includes various types of communication, answering queries, scheduling visitors, coordination of mail pickup and delivery, arranging courier services, scheduling meeting rooms, travel and accommodation booking and etc.

Responsibilities of Administrative Assistant

  • Support all activities including office management, implementation of procedures, process management, records management, and diary management.
  • Enhance and implement administrative systems as and when needed to increase efficiency.
  • Manage the Line Manager’s various projects and initiatives and follow through on issues in a timely manner.
  • Review and summarize miscellaneous reports and documents; preparing background documents as necessary.
  • Assist the Line Manager in preparing presentation materials.
  • Effective communications management of the Line Manager’s office and maintaining confidentiality.
  • Effectively design, maintain, and update filing system and ensure protection, security, and confidentiality of all files, records, and reports.
  • Responsible for heavy calendar management requiring interaction with both internal and external executives, stakeholders, as well as consultants.
  • Arrange travel schedule and reservations for the Line Manager in coordination with the travel desk.
  • Manage all incoming mail and identify items that require priority attention of the Line Manager.
  • Receive and screen all communications for the Line Manager including telephone calls and e-mail messages.
  • Prioritize, channelize, and facilitate communication from other business units.
  • Independently responding to letters and general correspondence of a routine nature.
  • Organize and maintain the layout of the office and maintain the supplies.
  • Attending Management, other meetings, and taking minutes, as directed.
  • Adhere to the University’s information security and confidentiality policies and procedures, and report breaches or other security risks accordingly.
  • Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.
  • Perform any other tasks assigned by the Line Manager.

Job Requirements

The requirements for the job role of Administrative Assistant are as under:

Required Qualifications:

  • An Associate Degree or Diploma in a related field.

Required Experience:

  • Expats: A minimum of 3 years of relevant experience.
  • UAE Nationals: No experience requirement with good potential to perform assigned duties.

Administrative Assistant Real Estate Industry Dubai – 01 April 2024

Faculty Nuclear Engineering Khalifa University Abu Dhabi

Open Rank Faculty Khalifa University Abu Dhabi

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