Administrative Assistant, ENOC UAE

Emirates National Oil Company (ENOC) is presently recruiting eligible candidate for the job position of an Administrative Assistant in Dubai, UAE. This job was posted by ENOC on 20 October 2023 and is now open to receive applications from aspirants.

Job Purpose of An Administrative Assistant

To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.

Job Duties of An Administrative Assistant

• Receives telephone calls and records and relays messages.
• Receives or prepares departmental communication e.g. letters, memos, faxes, etc.
• Coordinates/follows up with other departments for purposes of  information gathering.
• Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager.
• Prepares presentations to internalor or external parties.
• Prepares meeting agendas and takes the minutes of the meetings.
• Schedules meetings and reminds manager/department staff of the same.
• Organizes and maintains departmental files.
• Requests and receives office equipment/stationary.
• Receives department visitors.
• Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave.
• Monitors staff attendance and informs the manager of late arrivals or early departures travel.
• Handles necessary travel arrangement through coordination with government relations and travel agents.
• Performs similar or related tasks as requested by the manager.
• Records departmental budget expenditure.

Who Can Apply?

Qualification

• Secondary Education (12 grades).

Experience

• 3 years experience in a similar capacity.

Skills & Knowledge Desired

• Sound knowledge of Microsoft Office (Word, Excel and Power Point).
• Good written and spoken English/Arabic.
• Good interpersonal skills.

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