Administrative Assistant ENOC

An exciting job opportunity has been announced at Emirates National Oil Company (ENOC) for the role of an Administrative Assistant. Role holder will be responsible to contribute to the day to day smooth functioning of the department through the performance of various tasks such handling departmental communication, office management and making necessary travel arrangements.

Responsibilities of An Administrative Assistant

• Communication: Receives telephone calls and records/relays messages.
• Receives/prepares/disburses departmental communication e.g. letters, memos, faxes.
• Coordinates/follows up with other departments for purposes of  information gathering.
• Prepares fairly complex reports and documentation (often technical in nature) as requested by the manager.
• Prepares presentations for internal/external parties.
• Prepares meeting agendas and takes the minutes of the meetings.
• Office Management: Schedules meetings and reminds manager/department staff of the same.
• Coordinates conferences/events/activities.
• Organizes & maintains departmental files.
• Requests and receives office equipment /stationary.
• Receives department visitors.
• Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave.
• Monitors staff attendance and informs the manager of late arrivals/early departures.
• Travel: Handles necessary travel arrangement through coordination with government relations and travel agent.
• General: Performs similar or related tasks as requested by the manager.
• Records departmental budget expenditure.

Qualification Requirements for An Administrative Assistant

• Secondary Education (12 grade).
• 3 years experience in a similar capacity.

Skills Desired

• Sound knowledge of Microsoft Office (Word, Excel and Power Point).
• Good written and spoken English/Arabic.
• Good interpersonal skills.

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