Administrative Assistant ENEC/Nawah Abu Dhabi

Administrative Assistant at Emirates Nuclear Energy Corporation is responsible to provide a complete administrative services to the Director/ Manager including office management, time management, corresponding, calendar management, logistics management, office supplies and clerical responsibilities.

Duties of Administrative Assistant

Following are the key responsibilities of Administrative Assistant:-

Administrative Support

• Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to appropriate personnel & obtain necessary additional information.
• Provide a time management/ diary service on behalf the Director/ Manager to ensure effective time usage and avoid conflicting schedules.
• Design, organize and implement appropriate filing and record management systems to ensure that records are always current & accessible.
• Assist the Director/ Manager in preparing presentations, graphs, and statistics to ensure their preparations for meeting.
• Organize and oversee all aspects of meetings held by the Director/ Manager i.e venue arrangements, invitations, memos, reports & minutes of meetings.
• Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role to ensure that the Director/ Manager (and as an extension Nawah’s) intellectual property is guarded.
• Coordinate travel arrangements with travel coordinators for the Director/ Manager.
• Act as a Subject Matter Expert (SME) on travel & expense policies, procedures including use of HRMS system.
• Process invoices on behalf of the Director/ Manager in liaison with the procurement & finance team ensuring compliance with Nawah’s procurement and finance procedures.
• Produce various forms of documentation i.e reports, presentations, memos and e-mails to ensure they are correct consistent, accurate and timely documentation originates.
• Arrange office supplies and stationary needed by the Division/ Department and ensure their availability at all times.

Stakeholder Engagement

• Practice and encourage open and effective communication internally and externally in order to build and nurture effective working relationships.

Requirements of Administrative Assistant

• High school diploma or degree in Administration.
• 2 plus years of experience in similar role.

Skills and Abilities Desired

• Good communication skills.
• Fluency in English and Arabic.

Administrative Assistant Real Estate industry Dubai

Tagged as: Administrative Assistant