Administrative Assistant AECOM UAE

AECOM team in Dubai is seeking a dynamic and organized Administrative Assistant to provide essential support to the team. The selected candidate will be detail-oriented, proactive and capable of handling a variety of administrative tasks in a fast-paced environment. Desirous candidates fulfilling under mentioned criteria are encouraged to submit their applications.

Responsibilities of Administrative Assistant

• Assist in day-to-day administrative tasks
• Prepare and edit documents, presentations and reports ensuring accuracy and adherence to company standards.
• Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
• Schedule & organize project-related meetings, ensuring all stakeholders are inform of key dates and deliverables.
• Draft and edit professional emails, letters and other correspondence as needed.
• Implement and maintain document control procedures, ensuring that all project documents are accurately label, stored and accessible to the project team.
• Collaborate with project managers and team members to assist in project-related administrative tasks.
• Compile and organize project documentation, including contracts, specifications and drawings, ensuring they are readily accessible for the team.
• Assist in data entry tasks related to project milestones, timelines and resource allocation.
• Generate basic reports and analyses to support project managers in monitoring project progress.

Requirements for Role of Administrative Assistant

• Bachelor’s degree or Diploma in Business Administration, Office Management, or a related field.
• Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
• UAE National.

Skills And Knowledge Desired

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.

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Tagged as: Administrative Assistant