Galadari Brothers Group
Galadari Brothers Group presently has a job opening for experienced candidate for position of an Administration Executive. Currently, a suitable candidate is being hired for this role. If you are interested, avail this opportunity by submitting your application.
Duties of Administration Executive
- Will be closely working with Head of GFM and manage entire office system operations in terms documentation and communication.
- Providing administrative support to the Facilities Management department, which may include tasks such as managing schedules, coordinating meetings, handling correspondence, and maintaining records.
- Capable of using (get trained on CAFM software) to ensure all facilities management related data transactions are happening in CAFM by all the business units such Planned.
- Preventive maintenance, reactive maintenance, and emergency tasks.
- Ensure to complete reports by the end of the month to all the clients with concurrence of Facilities Engineer and Facilities Manager.
- Preparing reports on key performance indicators (KPIs), operational metrics, and other data relevant to facilities management.
- Assisting Facilities Engineer in the coordination of various facility-related activities.
- Such as preparations IOM and assisting internal stake holders in communication, tracker, and records management.
- Assisting Facilities Engineer in budget planning and monitoring facility-related expenses, such as maintenance and supplies.
- This includes tracking expenditures and helping to ensure that costs are within budget.
- Maintaining databases and records related to facility management, including equipment inventory, maintenance schedules, and service contracts.
- Serving as a point of contact for both internal and external stakeholders, including employees, management, vendors, and service providers.
- Effective communication is essential for addressing facility-related issues and requests.
- Ensuring that the facility and its operations comply with relevant regulations, safety standards, and legal requirements.
- This includes keeping records and documentation up to date.
What You’ll Do More?
- Addressing and resolving issues related to facility management, such as equipment malfunctions, security breaches, or safety concerns.
- Identifying opportunities to improve the efficiency and effectiveness of facility management processes and suggesting strategies for cost savings.
- Collaborating with other members of the Facilities Management team and providing support as needed.
- Maintain T&A details to ensure proper utilization of operatives.
- The specific duties and responsibilities of an FM Administrative Executive may vary depending on the organization’s size, industry, and the complexity of its facilities.
- In larger organizations, the role may be more specialized, while in smaller organizations, it may encompass a broader range of responsibilities.
- Overall, the role is crucial for ensuring that an organization’s facilities are well-maintained, efficient, and compliant with regulations.
Elgibility Requirements
The eligibility requirements for role of Administration Executive are as under:
- College graduate, university or other certifications will be an advantage.
- 1-2 years of experience in UAE.
