Maersk UAE is presently looking for suitable candidate for job position of an Administration Assistant (Admin / Clerical) in Dubai. Founded in 1904, Maersk is one of the largest and most prominent shipping companies globally. Maersk operates in various sectors, including container shipping, port and terminal operations, logistics and supply chain management and oil and gas exploration. They endeavor to enforce the vision “To transform the flow of the foods, goods, data and materials that sustain people, businesses and economies world over”.

Purpose of An Administration Assistant

• Perform various administration and clerical support to assigned departments as required.
• To stream line & reorganize administration function to support growing needs of the organization.

Your Job Duties As An Administration Assistant (Admin / Clerical) At Maersk Dubai (UAE)

• Manage office facilities in a professional manner including pest control, general maintenance, office assistants etc.
• Maintain correct records, secure and issue parking cards and access cards for staff.
• Manage in house events & meetings.
• Manage voucher issuance for birthday, newborn, marriage, star awards, appreciate and spot awards.
• Marketing material – Cookies & calendar order & distribution, inventory management.
• Arrange and distribute welcome packages for new joiners.
• Arrange business cards and printed material for meetings and events in accordance with company brand guidelines.
• Invoice management – ensure costs are recharged in accordance with company policy and in timely manner.
• Holiday cover for the Receptionist.
• Handle end to end relocation requirements in Dubai including booking accommodation, flights, transfers, visit visas for family, travel insurance and medical insurance for new joiners.

Eligibility Criteria?

Qualification

• Bachelor’s degree in business administration.

Experience

• 3-5 years’ experience in an administrative or business support role or as an Executive Assistant.

Nationality

• UAE National

Skills & Knowledge Required

• Structured approach to work and good data management skills.
• Strong communication skills (written and verbal).
• Proven ability to manage changing priorities with multi tasking skills.
• Strong attention to detail with solid organization and time management skills.
• Proficient in MS product suite – Outlook, Excel, Word, Powerpoint
• Ability to work in office and remote with minimal supervision.
• Ability to set plans, follow up and keep stake holders informed.

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