Administration Assistant Bateen World Academy Abu Dhabi

Aldar Academies are seeking a Administration Assistant for Bateen World Academy commencing May 2024. This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group. The successful candidates will closely align with their core values and ethos, possessing a genuine understanding and appreciation of the region’s values.

Responsibilities of Administration Assistant

  • To manage the engage system, and input data such as student/staff timetables, attendance, school calendar.
  • To organise school events through engage (PTCD, Open Evenings).
  • To provide administrative support to the Heads of Year and Assistant Principal (Pastoral) in accordance with school policy and procedures. For example, written correspondence and telephone calls to parents; dealing with messages and enquiries; maintaining records; producing reports/ spreadsheets.
  • To support the Pastoral Leadership Team in ensuring high standards of student discipline, conduct, attendance, punctuality and appearance, in line with school policy and procedures.
  • To provide administrative support for school pastoral systems relating to detention, uniform, attendance, mobile phones, home school agreements, options forms, leavers forms, work experience forms.
  • To act as an interpreter at parent student meetings, as required.
  • To translate key written correspondence from English to Arabic, or vice versa.
  • To assist with the preparation for end of term celebrations awards and certificates.
  • To assist with organisation of parent teacher student conferences.
  • To produce pastoral information and guidance to parents, staff and students.
  • Attend weekly pastoral briefing, meetings and CPD, as required.
  • Undertake administrative work relating to the parent portal, for example, updating the Calendar, organising passwords for parents, ensuring portal is up to date and accurate.
  • To be the staff link between Engage and Home so that any problems experienced or questions by parents using the portal can be sorted promptly; communication between school and parent continuously improved.
  • Reporting any incidents and actions to parents as requested by a member of staff.

What Will You Do More

  • To ensure that student records and class lists are up to date and accurate for SEN, G&T, Curriculum, Assessment, Performance Tracking, Examinations and Timetable.
  • Liaise with Heads of Department and teachers in ensuring the student records and class lists are up to date and accurate. This could involve providing one to one support and advice.
  • Assist in setting up Report Templates (for Progress Reports) and Timetabling, as directed by the Deputy Principal, and support any new developments/features within Engage.
  • Provide administrative support for the termly Afterschool activities programme and the annual ECAs Week. Responsible of Allocations and contacting parents of any students who are not on the programme.
  • Create a balanced programme of creativity, action and service for all students (Years 7 to 13), which is age appropriate. This will mean working with students, colleagues, the trip organiser and outside organisations to provide activities, expeditions and events.
  • Liaise with form tutors and heads of year to help maintain accurate records of all student participation in CAS activities in Years 10 to 13; liaise with form tutors and heads of year to encourage student participation in CAS activities in Years 7 to 9.
  • Monitor and evaluate CAS throughout the school, ensuring consistency and progress.
  • Support with the arrangement of school trips/visits, and prepare documents as required by ADEK in English and Arabic, monitoring approval by ADEK.
  • This include Trasul application for approvals of visitors.
  • To provide a) daily lunchtime cover for Reception (primary/secondary), and b) cover for Receptionist for any absence due to holiday or illness.
  • Any duties as required by the Assistant Principal and Principal.

Job Requirements of Administration Assistant

Minimum Qualifications

  • I/GCSE English A* C or equivalent.
  • IGCE A Levels/Level 3 or equivalent qualifications.

Minimum Experience Minimum Experience

  • 3 year experience of working as part of a team.

Skills & Knowledge Desired

  • Must be proficient in both English and Arabic (speaking, reading and writing).
  • IT literate: knowledge and expertise of office procedures and appropriate software including. Microsoft Office.
  • Inter personal skills.
  • Organisational skills.
  • Commitment to school’s vision and IB Philosophy and Mission Statement.
  • Passion for education and a belief in the potential of every student.
  • Commitment to continuing professional development (CPD).
  • A clean enhanced Disclosure and Barring Services check or police check.

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