Admin Executive Al Futtaim Automotive 

Al Futtaim Group is seeking a competent and performance driven UAE National Admin Executive to join their Toyota & Lexus team in Dubai. As an integral part of their team, you’ll be responsible for various administrative tasks essential for smooth operations at their location. As Admin Executive, your primary focus will be on performing assigned administrative tasks, including facility maintenance, office supplies management, supervision of outsourced staff, and coordination with third-party vendors. This is an entry level full time role. The salary for this role ranges from 5000 AED to 12000 AED, which may be slightly negotiatable during the interview.

Duties of Admin Executive

• Direct supervision of outsourced staff to ensure efficient work allocation and performance management.
• Monitoring and tracking of office stationary and pantry supplies, preventing overspending or shortages.
• Supporting the smooth conducting of AFM Brand standards audits.
• Regular facility inspections and coordination of maintenance requirements.
• Handling Fixed Assets including Capex Requests, planning, and maintenance.
• Coordinating with third-party vendors for supplies and managing Ariba PR & PO related activities.
• Supporting the maintenance of demo fleets and fixed assets.
• Assisting with monthly marketing campaigns and administration activities.
• Arranging various RTA related requirements for smooth car registrations.
• Coordinating with AFSS for verification of various invoices/bills.
• Supporting showroom staff with monthly submissions like overtime, trip allowance, and time sheets.

Requirements for Role of Admin Executive

• Bachelor’s degree in business administration, management or related field.
• 1-2 years of administration and coordination experience, preferably within the automotive industry.

Skills Desired

• Efficient coordination of day-to-day retail operation activities.
• Customer-oriented with strong decision-making and problem-solving abilities.
• Ability to work under pressure and withstand high levels of stress.
• Well-organized with the capability to multitask and handle multiple stakeholder requirements.
• Proficiency in MS Excel & PowerPoint.
• Strong planning and organizing skills with excellent attention to detail.
• Excellent communication skills.

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