Admin Assistant Abbott Dubai UAE

Abbott Laboratories is seeking a dedicated individual to join them in the role of Admin Assistant (UAE National) for their Nutrition division. Abbott’s nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on their leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure®,  Glucerna® and ZonePerfect® – to help get the nutrients they need to live their healthiest life.

Role of Admin Assistant

Maintain and manage calendar of the GM, including meeting and travel scheduling and domestic and international travel arrangements.

Duties as Admin Assistant

• Arranging hotel and flight bookings including entry visa applications.
• Handling teleconferences and video conferences for the GM.
• Processing Expense Reports.
• Preparing LPOs.
• Clearing of vendor invoices.
• Meeting and event planning and organization for the employees.
• Preparation of event sponsorship documentations for regional and international events for HCPs.
• Using intermediate to advanced software skills to perform work assigned.
• Coordinating new employee office set-ups and onboarding.
• Tracking and updating department leave balance & submit quarterly report to HR.
• Sending courier.
• Frequently handle confidential or business-sensitive information.
• Proactively identify and resolve scheduling conflicts.

Education & Experience

• Any Graduate with 1-3 years experience as an Assistant with reputed organization.

Knowledge & Skills

• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Knowledgeable in MS Office Applications, Outlook and OneConcur.
• Must be able to maintain a high degree of confidentiality and professionalism.
• Must be adept at handling multiple assignments.
• Ability to work in a highly diverse business environment.

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