Administrative Assistant Required in Dubai

Job Detail

Job ID 8179
Career Level Intermediate
Experience Fresh
Gender Female|Male

Job Description

Advertising industry in Dubai is seeking a highly organized and detail oriented individual to join their team as an Administrative Assistant. This role plays a vital part in providing administrative support and ensuring the smooth operation of their office.

Responsibilities of Administrative Assistant

Provide administrative support to ensure efficient operation of the office, including answering phones, responding to emails, and managing correspondence.
Assist with the preparation, formatting, and editing of documents, reports, presentations, and other materials as needed.
Schedule appointments, meetings, and conference calls, coordinating calendars and making travel arrangements for team members as required.
Maintain office supplies inventory by checking stock to determine inventory levels, anticipating supply needs, placing and expediting orders for supplies, and verifying receipt of supplies.
Organize and maintain paper and electronic files, records, and documents, ensuring proper filing and documentation of information for easy retrieval.
Greet and assist visitors, clients, and vendors, directing them to the appropriate person or department and ensuring a positive and professional experience.
Assist with event planning and coordination, including meetings, conferences, workshops, and special events, coordinating logistics and providing on site support as needed.
Assist with basic accounting and financial tasks, such as processing invoices, expense reports, and purchase orders, and reconciling financial records.
Assist with HR related tasks, including maintaining employee records, processing payroll, and coordinating employee training and development activities.
Perform general clerical duties, such as photocopying, scanning, faxing, filing, and data entry, to support the efficient operation of the office.
Collaborate with team members and departments to facilitate communication, coordinate projects, and support organizational initiatives.

Requirements of Administrative Assistant

High school diploma or equivalent; additional education or training in office administration or related field is a plus.
Proven experience of 1-2 years as an administrative assistant, office assistant, or similar role.

Skills and Knowledge Desired

Strong administrative and organizational skills.
Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other office software and applications.
Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
Strong attention to detail and accuracy in data entry, record keeping, and documentation.
Ability to prioritize tasks and manage time effectively in a fast paced environment, demonstrating flexibility and adaptability to changing priorities.
Discretion and confidentiality in handling sensitive information and maintaining data privacy and security.
Positive attitude, reliability, and a willingness to learn and take on new responsibilities.

Benefits

Competitive salary based on experience and qualifications.
Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
Opportunities for professional development and career advancement within the organization.
Positive and collaborative work environment with a diverse team of professionals.

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