Administrative Executive Al Futtaim Automotive UAE

Job Detail

Job ID 8135
Career Level Executive
Experience Fresh
Gender Female|Male

Job Description

An Administrative Executive at Al Futtaim Group will work within Global Aftersales Dubai Investment Park office in supporting the associates on Admin related functions. Able to work under own initiative and within guidelines set and to prescribed reporting timescales on various parameters.

Duties of Administrative Executive

Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen, establishing policies, procedures, and work schedules.
Provides communication systems by identifying needs, evaluating options, maintaining equipment, approving invoices.
Purchases printed materials and forms by obtaining requirements, negotiating price, quality, and delivery; approving invoices.
Centrally procure w/shop stationery, Printing materials and Staff Uniforms & distribution to branch operations as per requirements.
Create purchase order or raise Capex to obtain necessary approvals and send to Vendor.
Ensure to do the GR/IV within same day goods and invoice received.
Submit original invoice along with supporting documents to Al Futtaim System for payments.
Ensure contract activation process is done within same day received from W/Shop or showroom.
Review Profit and Loss report monthly for contract price review. Update contract master file.
Process fleet contracts and prepares monthly statements for submission to raise debit notes to the customers as per the agreement period.