Supply Coordinator at Etoile Group will be responsible for executing Purchase Orders, Sales Orders, Sales Invoicing and booking invoice in the system. In addition, Supply Administrator is responsible for inbound logistics and reviewing all shipping documents.

Responsibilities of Supply Coordinator

• Purchase Orders and Transfers: Process purchase orders for all Brands in ERP system.
• Create correct system transfers to this movement (warehouse to store, intra-stores, intercountry, return to vendor, temporarily stock loan).
• Maintain up-to-date order log at all time.
• Support brand demands ensuring immediate actions and remedies to merchandise movement requirement.
• Initiate basic re-orders if required to maintain coverage.
• Inbound Logistics: Nominate freight forwarder based on Incoterms
• Review all shipping documents.
• Maintain up to date shipment trackers for all brands.
• Execute ASN’s accurately and share with the receiving team at least 2 days before shipment arrival.
• Follow up to ensure PWR’s (GRN’s) are posted in a timely manner.
• Ensure correct pricing is calculated and uploaded based on agreed margins.
• Sales Order Processing: Process Sales Orders for Distribution customers.
• Generate invoice after completion of sales order.
• Prepare credit note and other documents as and when required.
• Drop Shipment & Invoice booking: Raise purchase orders for shipments from supplier directly to the customer Inbound Stock Variance.
• Identify reasons for discrepancies in invoice matching in system (price or quantity), escalate to the Manager to take a decision on resolution if needed and introduce new invoices in system for resolution of discrepancies.
• Manage shipment to and from the brand for repair cases for stock and customer items.
• Maintain Claim report. Raise replacement purchase orders or debit/ credit notes in the system as per the instructions from the Manager.

Requirements for Role of Supply Coordinator

• Bachelor’s degree in Logistics and Supply Chain or equivalent.
• 2 years of relevant experience in Supply Coordination with a fashion brand.
• Possess UAE Family Book.

Skills And Knowledge Desired

• Proficient in Excel and MS Office.
• Clear communicator and a team player.

Coordinator Supply Management, Transguard Group Dubai