HR Assistant Wesgreen International School

The HR Assistant at Wesgreen International School would be supporting with the day to day operations of the Human Resources school office. Administration of human resources policies, procedures, and programs. Providing support in the various human resources functions, which include recruitment, staffing, training and development and employee counselling. The other job responsibilities include but are not limited to.

Responsibilities of HR Assistant

• To See all aspects of HR operations within the school, including recruitment, onboarding, employee relations, performance management, and policy development.
• To Conduct thorough background checks, reference verifications, and Disclosure and Barring Service (DBS) checks for new hires in compliance with Safer Recruitment Policy.
• Manage Emiratization in school including sourcing, screening and Hiring candidates and monitoring the numbers required and fulfilling before time.
• Work on NAFIS to source high quality talent and manage the whole employee lifecycle of Emiratis.
• Manage employee relations, addressing grievances, disciplinary actions, and conflict resolution, while maintaining a supportive and positive work environment.
• Implement HR policies and procedures, in alignment with statutory requirements and best practices to ensure compliance with labor laws and regulations.
• Provide guidance and support to SLT and staff on HR-related matters, ensuring consistent and fair application of policies and procedures.
• Manage employee relations, including conflict resolution, disciplinary actions, and grievance procedures.
• Recruitment for Support staff, TA/LSA, Admin and Arabic/Islamic teachers and sometimes overseas teachers as well, including sourcing through talent era, screening candidates in line with Safer recruitment policy and hiring candidates on DAX.
• Conduct induction (HR session) for TA/LSAs at the start of the AY year.
• Manage booking flights for new joiners at the start of new AY. Handling all queries related to travel. Informing visa guidelines as well over sponsoring their dependents and insurance.
• Deputize for HR Manager if and when required, managing the HR office with everyday operation.
• Being in charge of HR records and reports, including employee data, files, documentation, staff attendance, and payroll information.
• Ensuring all employee for all categories are insured and managing all insurance related queries and liaising insurance broker and staff.

Job Requirements of HR Assistant

• Bachelor/Associate’s degree in Human Resources, Business Administration, or a related field is typically preferred.
• Experience working within Human Resources minimum 2-3 years with no gaps.
• Experience working within school HR is desirable.
• Experienced in using MS Office and HR Systems.

Skills & Knowledge Desired

• Knowledge in general HR office procedures, policies and methods.
• Strong verbal and written communication skills.
• Excellent organization and interpersonal skills.
• Solid communication skills and attention to detail
• Able to multitask and cope with a degree of pressure at peak times.
• Advanced MS Excel skills required.

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