Fairmont Dubai is presently recruiting suitably qualified and skilled candidate for the role of Leasing Administrator. The Leasing Administrator liaises with internal and external departments while being responsible for administrative duties. Accuracy, record keeping, document filing, and practicing due diligence are the critical parameters for this role. Reporting to the Leasing and Apartment Manager, the Leasing Administrator will play a critical role in helping the Leasing & Apartment department achieve its objectives.

Responsibilities of Leasing Administrator

• To be successful, the incumbent must develop a collaborative work ethic between all departments and understand the property market in detail.
• Manage contracts and documentation signing, system updates and reporting, registration of tenancy contracts, and ensure the operation is as per company.
• Keeping up to date with the relevant rental laws and any other guidelines by the land department, municipality and/ or other relevant government authorities.
• Publish/ add/ update units including upload of landlord documents Tenants  contracts.
• Follow department procedure for all tenancy contracts and renewals.
• New application screening and verification.
• Registration of tenancy contract for Dubai Land department.
• Prepare EJARI report and forward for reconciliation purpose to accounts.
• Follow up bounce cheque cases.
• Monitor renewal notifications sent by Leasing and Apartment Manager. Send  reminders for notifications not sent.
• Manage the monitoring of forwarded contracts/documents for signature, rejected contracts, pending documents, etc. until it gets signed by the Director  of Finance/GM.
• Manage the stationery requirements and requisitions.
• Being an integral member of Property Management team, must  understand and aim for fair expertise in entire gamut of PMGT operations in the Company and support the team when required.
• Other Company related duties that may be assigned by the management that are consistent with the department and Company mandate.

Requirements of Leasing Administrator

• A university degree in a suitable major (preferable in business Administration).
• At least 3 years of experience in leasing retail/commercial/shopping centers with a reputed real estate company.

Skills and Knowledge Desired

• Must possess sound administrative ability in order to compile reports and effectively manage paperwork.
• Strong working knowledge of leasing aspects in the commercial and business particularly in the Middle East.
• Proficiency in MS Office Applications.
• Excellent Communications skills.
• Fluency in English is essential.
• A second language is an asset.

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