Banyan Tree Dubai is presently hiring suitably qualified and experienced candidate for the job role of Executive Assistant Corporate Office. The Executive Assistant will play a crucial role in ensuring the smooth operation of the Executive Office and supporting the Chief Operating Officer and Vice President.

Responsibilities of Executive Assistant Corporate Office

• Executive Support: Provide comprehensive support to senior executives the Chief Operating Officer and Vice President, including managing calendars, scheduling meetings, and handling travel arrangements.
• Operations Management: Oversee day-to-day operations, including coordinating with internal departments and external stakeholders, managing office resources, optimizing workflows, office system maintenance, data administration and filing of the Executive Office.
• Financial Reporting: Generate and analyze reports, ensuring accuracy and timeliness.
• Office Management: Maintain a well-organized and efficient office environment, handling administrative tasks, and liaising with both internal and external stakeholders.
• Communication: Act as a key point of contact for internal and external stakeholders, maintaining clear and professional communication.
• Primary point of contact for VIP guests, coordinating and managing VIP bookings requests.
• Exercise initiative and work with confidential information of Executive Office.
• Contributes to the morale and team spirit of the hotel by maintaining effective relationships with colleagues.
• Is fully conversant with all health and safety, fire and emergency procedures.
• Maintains a high standard of personal hygiene, dress, uniform, and body language.
• Is polite and professional in any situation where the image or reputation of the hotel is represented.
• Attend all briefings, meetings and trainings as assigned by Executive Office.
• Ensures that all activities are carried out honestly, ethically and within the parameters of local law.
• Interacts with guests actively soliciting feedback to the Chief Operating Officer and Vice President.
• All secretarial works as assigned by the Chief Operating Officer and Vice President.

Requirements of Executive Assistant Corporate Office

• Bachelor’s or Master’s degree.
• Minimum 4 years of relevant experience in a similar capacity as an Executive Assistant to C-Suite level.
•  Experienced in handling a wide range of administrative duties and executive support related tasks and able to work independently.
•  Prior experience in a luxury hotel environment is preferred. Good understanding of hotel operations, practices and procedures.

Skills and Knowledge Desired

• Strong leadership, interpersonal and training skills
• Good communication skills
• Honest with a high level of integrity
• Ability to remain calm and react fast to situations
• Results and service oriented with an eye for details
• Ability to multi-task, work well in stressful & high-pressure situations
• A team player & builder
• A motivator & self-starter
• Well presented and professionally groomed at all times

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