Khaleej Times
Advertising industry is currently seeking a reliable and proactive Office Assistant to join their team in Dubai. The job holder will play a vital role in ensuring the smooth and efficient operation of their office, providing administrative support to various departments and assisting with day-to-day tasks. If you are organized, detail oriented, and thrive in a fast paced environment, company want to hear from you.
Responsibilities of Office Assistant
- Greet and assist visitors, clients, and employees in a courteous and professional manner.
- Answer and direct phone calls, take messages, and relay information to appropriate personnel.
- Manage incoming and outgoing mail, packages, and deliveries, distributing them to the relevant recipients.
- Maintain office supplies inventory, order replenishments as needed, and ensure proper stocking of supplies.
- Assist with scheduling appointments, meetings, and conference room bookings, coordinating with internal and external stakeholders.
- Prepare and format documents, reports, presentations, and correspondence using Microsoft Office or other software applications.
- Assist with data entry, filing, scanning, and other clerical tasks to ensure accurate record-keeping and documentation.
- Support HR and administrative functions, such as maintaining employee records, processing paperwork, and assisting with onboarding/offboarding processes.
- Collaborate with other departments and team members to support various projects and initiatives as needed.
- Adhere to company policies, procedures, and confidentiality guidelines at all times.
Requirements of Office Assistant
- Minimum a high school.
- Proven experience of 1-2 years as a office assistant, virtual assistant, or in another relevant administrative role.
Skills and Knowledge Desired
- Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
- Excellent communication and interpersonal skills, with a professional and friendly demeanor.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) and basic computer skills.
- Attention to detail and accuracy in data entry, documentation, and record-keeping.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility to adapt to changing priorities and handle occasional administrative tasks outside regular office hours.
Office Assistant Education Industry Dubai