Front Desk Administrator MAGRABi Retail Group Dubai
Full time @MAGRABi Retail Group posted 19 hours ago in Retail Shortlist Email JobJob Detail
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Job ID 36069
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Career Level Intermediate
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Experience 2 Years
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Gender Male Female
Job Description
Front Desk Administrator provide administrative support and coordination for overall front office activities, including the reception area, mail, large purchasing requests, and facilities. Also responsible for directing and coordinating office services and related activities, receiving, and directing guests and visitors. Responsible for arranging internal office moves and providing arrangements for office meetings.
MINIMUM QUALIFICATIONS/EDUCATION/EXPERIENCE/TRAINING/TECHNICAL SKILLS
Qualifications and Education:
Bachelor’s degree of business administration – preferably business or finance major.
Experience:
- 2 – 5 years’ experience in the field of office management with at least 5 years working with executives.
- Representative
Technical skills:
- Ability to speak, read, understand and write English business language
- High level of proficiency in Microsoft Office applications (especially Excel)
- Ability to communicate confidently and clearly in English
- Open minded and actively seeks out new ways of working
- Ability to prioritize and organize own work in order to make the most efficient use of the time available
- Communication and relationship management skills
- Planning and organizing skills, problem-solving and details orientation skills
- Analytical skills
- Intrapersonal skills
- Commitment and discipline
- Strong PR skills
JOB RESPONSABILITIES
Job Responsibilities Area:
- Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image.
- Supervises and coordinates overall administrative activities for the Office, including meeting room reservations and tidiness.
- Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
- Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, mail, shipments etc.).
- Develops and maintains office forms and procedures and assists with administrative tasks.
- Answers central telephone system and directs calls accordingly.
- Receives the public and answers questions, in person and by telephone; responds to inquiries from employees,
- citizens, and others and refers, when necessary, to the appropriate person, official, or department.
- Assists visitors with the use of department facilities.
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Arrange travel and accommodation for employees and company guests.
- Act as a general resource and point of contact for travel-related issues; assist employees with travel-related issues or concerns.
- Review and ensure all contracts for appearances include necessary specifications
COMMUNICATION AND WORKING RELATIONSHIPS
- Internal Communication & Working Relations
- External Communication & Working Relations
Maintenance Engineering Technician MAGRABi Retail Group Dubai
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