New York University Abu Dhabi
New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Director Athletics, Facilities & Operations, reporting to the Director of Athletics. The Assistant Director of Athletics, Facilities & Operations directs and oversees safe, inclusive, and accessible indoor and outdoor facilities for Athletics, Recreation, Intramurals and Physical & Health Education programming and operations that serve more than 3000 community members. This position leads the communication of all department programming and operations through university & departmental communication channels. The Assistant Director serves as a member of the Athletics, Recreation and Physical & Health Education Leadership Team and represents the department on Student Affairs and University committees. This position also assists with development & implementation of the departmental strategic plan, oversees all risk management strategies and assists with budget development & management for all capital facility projects.
Duties of Assistant Director Athletics, Facilities & Operations
- Strategic Planning & Oversight. Directs the day to day operations for all NYU Abu Dhabi Athletics Facilities including oversight of regular staffing, scheduling & maintenance activities.
- Oversight of NYU Abu Dhabi Athletics communication planning and its online channels.
- Acts as main liaison for Athletics with programming, procedures, maintenance and department operations.
- Evaluates, manages and delivers all preventative maintenance projects in athletic owned facilities in liaison with NYUAD facilities management and the FM service provider.
- Assesses site safety programs that maintain a safe work/use environment for all employees and patrons.
- Coordinates major work projects with NYUAD Facilities Management, Space Planning & Projects, FM service provider, government partner and building contractors.
- Assists with strategic planning for long term capital projects and priorities.
- Develops and proposes revised standard operating procedures, emergency operating procedures and guidelines for all athletic facilities.
- Develops and maintains all procedures involved with equipment distribution /collection with each sports program and Athletic Staff.
- Coordinates operational needs and delivery for events with internal and external stakeholders.
- Administrative and Other Duties; Supervises day to day maintenance requirements, scheduling, security access for all Athletic facilities.
- Reports safety and risk issues to appropriate personnel, recommends improvements, and follows through to ensure that risks are appropriately addressed.
- Maintains flies, assesses data, records and prepares reports as necessary on all matters, including non routine matters.
- Ensures functional areas meet budget goals while providing ongoing development in resources management.
- Works closely with Facility and Equipment Manager to ensure purchase orders, receipt of goods and invoicing related to Equipment Services.
- Facilities and Operations expenses maintained properly.
- Stakeholder & External Event Engagement; Works closely with university partners and stakeholders in the planning.
- Operational delivery of external events in athletic facilities.
- Liaises with Events office ensure risk adequately accessed.
- Policies adhered to and university operations are aware of any and all compliance needs.
Job Requirements
The requirements for the role of Assistant Director Athletics, Facilities & Operations are as under:
- Bachelors Degree in Sports Management, Business Management, Education or equivalent training.
- Master’s Degree in Sports Management, Business Management equivalent training.
- 5 years of experience in Higher Education, Sports Management, Sports Programming.
- Experience managing teams, planning, and overseeing department budget.
- Experience managing sports and recreation facilities.
- Experience sports coaching, teaching PE or group fitness classes.
Skills & Knowledge Desired
- Skill in verbal and written communications and interpersonal relations.
- Ability to delegate and give direction as needed.
- Possess a high level of motivation.
- Ability to work a flexible schedule.
- Ability to work well in a team and in an unsupervised environment.
- Problem solving skills.
- Ability to multi task and work with frequent interruptions.
- Skill in effective listening.
- Excellent verbal communication skills, in the English language.
- Proficiency in the use of computer applications relevant to job duties, including Microsoft office suite, Google.
- Workspace, Adobe Creative Cloud.
- Ability to work in a fast paced environment.
- Ability to multi task, handle a variety of projects simultaneously and oversee multiple employees at once.
- Advanced knowledge of program activity and best practices sports programming within Higher Education.
- Ability to quickly identify, trouble shoot, and resolve problematic on- situations and resolve conflicts.