Pepsico
An exciting job opportunity has been announced at Pepsico for role of an Administrative Assistant in Dubai. Incumbent will be required to support both Gulf Foods Head fully & proficiently provide secretarial/administrative support in compliance with corporate policy & procedures. Additionally, role holder will also be responsible to create a safe office environment as office administrative.
Duties of An Administrative Assistant
- Handle internal & external correspondents such as e mails, mails, calls as well as provide support on creating presentation, typing, filing as required.
- Schedule and arrange all logistics for meetings/ conferences/ business trips such as hotels, air tickets and visas.
- Manage all aspects of Travel & Entertainment process in compliance with T&E policy and maintain T&E team budget accordingly.
- Coordinate with other functions and team members for projects and assignments.
- Work independently in routine matters, determine appropriate course of action, intervene where necessary and liaise between departments and keep managers informed where appropriate.
- Support expat VP’s, Directors and managers on reasonable personal issues when local language support is needed.
- Additional duties as requested on a reasonable basis by managers
Requirements for Role of Administrative Assistant
The requirements for role of an Administrative Assistant are as under:-
- Bachelor’s degree
- Minimum 3 years of secretarial experience.
- Work experience in a multi national companies or regional offices.
Skills & Abilities Desired
- Good command of written and spoken English.
- High degree of skill on modern office equipment.
- Effective listening & good communication skills.
- Proficiency at Word, Excel, PowerPoint, (e.g. table in Word, calculation in Excel and drawing in PowerPoint, linking files across applications).
- Competent use of application functionality (Email and Scheduling).