Contracts Specialist Aldar Education Abu Dhabi

• Developing contracts’ standards and maintain ERP contracts module by creating and maintaining approved clauses and contract templates.
• Review requests for variation orders and ensure reasonable market pricing, liaison with requester/consultants for any clarifications.
• Maintain a detailed contracts records, providing performance information, and contract documentation related to bank guarantees, performance bonds, insurance policies, etc.
• Negotiating contracts terms and conditions with vendors.
• Maintaining relations with preferred vendors to ensure procurement of high quality goods/services, expedient delivery, and dependable service at optimum price.

Specific Duties

• Evaluate bids to ensure compliance with specification.
• Ensure protection of Aldar Education’s interest in all contractual agreement to mitigate any identified risks.
• Receive requests; obtains estimates; updates records, initiates paperwork and follows up on request for approval of work not previously covered in the contract; processes and obtains approval of contract changes.
• Review agreements (and direct team/peers for agreement review) in coordination with the legal team for contractual matters, mainly related to contract clauses for non standard contracts, contractual claims and disputes.
• Draft procurement contracts, agreements, variation orders and formal correspondences.
• Assist in managing the signing and distribution of contracts, tracking expiry of the agreements, and ensuring their timely renewal/replacement.
• Support in developing new contractual templates as and when needed by different organization departments in coordination and collaboration with legal team.
• Compilation and preparation of reports and analyses setting forth progress, adverse trends, and appropriate recommendations or conclusions. Ability to develop dashboards would be an added asset.
• Maintain track of the procurement plan to achieve department goals and KPIs.
• Analyse markets to determine vendor’s sources and product availability.
• Ensure compliance with corporate governance.
• Establish and updates records of all correspondence related to contract activity.
• As necessary, liaise with Legal, for clarification and direction about legal aspects and liabilities.
• Supplier relation management aspects.
• Periodically review and check contracts to ensure compliance.
• Provide support to the Manager on tasks related to contracts.
• Support the Procurement Manager in reviewing low value POs and any other task related to Procurement.
• Other tasks as reasonable assigned.

Job Requirements of Contracts Specialist

Minimum Qualifications

• Minimum graduate level degree or related Procurement/Contracts specific qualification.
• CIPS Certified would be an added value.

Minimum Experience

• A minimum of 5 years’ experience in procurement within the region with at least 2 years in contracts related roles within a corporate environment.
• Having education procurement experience is preferable.

Skills & Knowledge Desired

• Knowledge of contractual terms and conditions, insurance requirements.
• Fluent English communication skills, written and oral. Arabic is an added value.
• Excellent attention to detail with diligent follow up, and ability to execute in a timely manner.
• Skilled in multi tasking and handling pressure.
• Excellent interpersonal skills.
• Excellent knowledge of ERP systems is a must (SAP Ariba preferred).
• Detailed knowledge in agreements Terms and Conditions.
• Negotiation skills.
• Dynamic personality and the ability to work in fast paced and multinational environment.
• Knowledge of the education supplier base is of advantage.

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