Manager Board Secretariat Emirates NBD

  • Full time
  • Dubai, UAE
  • Posted 2 weeks ago
  • 25000-35000 AED / Month

Manager Board Secretariat at Emirates NBD is responsible to manage the provision of comprehensive administrative and secretarial support including planning meetings, distributing meeting materials, building agendas, recording minutes in Arabic or English, preparing power point presentations and reports, ensuring the organization remains in compliance with Central Bank regulations and federal laws, and serve as the official record keeper and advisor to aid board directors in fulfilling the Company’s objectives. This is a senior level and full time role and for this job the salary ranges from 25000 AED to 35000 AED.

Responsibilities of Manager Board Secretariat

  • Managing meetings, taking minutes, preparing presentations and reports, consolidating the information received from different stakeholders and members of senior leadership.
  • Ensure meetings are effectively organize and minute.
  • Ensure that the scheduling of the board meetings is undertaken in alignment with the stated priorities with an aim to manage the available time in an efficient manner.
  • Articulate agendas, briefing materials and prepare presentations and dashboards as needed to provide administrative support to the Board members prior to the meetings.
  • Prepare minutes of meetings, board resolutions and notes in order to document the discussion/outcomes/action points for future reference.
  • Ensure follow-up of action points post completion of meetings and track progress on various internal projects/initiatives from senior leadership members to keep the board members up to date with internal developments.
  • Obtain information and documentation from internal as well as external stakeholders to enable overviews of the organizational operations.
  • Review documentation being managed within the board office in order to ensure that the content is technically accurate, and conducts quality checks, as required for documents requiring the board members signoff.
  • Oversee the incoming correspondence and review of content, as required.
  • Also, to ensure that all such correspondence is prioritize suitably.
  • Maintain records to preserve an up-to-date database for any internal/external customers.
  • Ensure maintenance of physical security as well as confidentiality and safety of critical documents.

What You’ll Do More?

  • Oversee preparations of all events being direct to ensure event administration conduct as per the protocols, security and establish standards for the Company.
  • Keep abreast with any governmental/official protocols/procedures associated with receiving distinguished guests, special and VIP to ensure completion of necessary preparations and arrangements prior to their arrival.
  • Undertake project coordination while providing support and coordination and following up throughout the lifecycle of the projects.
  • Manage internal communications and correspondence.
  • Take minutes of meetings, board resolutions and notes in order to document the discussion/outcomes/action points for future reference.
  • Ensure follow-up of action points post completion of meetings and racks progress.
  • Oversee preparations of all events and ensure event administration asper the protocols, security and the standards.
  • Ensure that the meetings of the Board and board Committees are run efficiently, and resolutions of the Board are actioned on a timely basis.
  • Ensure documentation for consideration by the Board and board Committees is developed and circulated in a timely and effective manner.
  • Coordinate, organize and attend meetings of the Board and shareholders, ensuring that correct procedures are followed, drafting and maintaining minutes of Board meetings.
  • Distribute Board resolutions in an appropriate and timely manner and arry out the instructions/decisions of the Board.
  • Maintain the upmost level of confidentiality and discretion of all information pertaining to the Board and Committees.
  • Coordinate with board members and top officials with the aim of completing necessary preparations and maintaining relationships with key external stakeholders.
  • Demonstrate behaviors that embrace the Company’s values.

Requirements of Manager Board Secretariat

  • Degree in Law / Certification in Company Secretary / Corporate Governance
  • Minimum 5 to 10 years’ experience in managing secretarial and administrative functions of public joint stock company boards.
  • Deep experience and solid knowledge in corporate governance practices in public joint stock companies, CG regulations, CG compliance, CG disclosures and annual reports, Policies, TORs and Minutes quality.
  • Experience in database structures, reporting tools and computer systems.

Skills and Knowledge Desired

  • Proficient in Microsoft Word, PowerPoint and Excel.
  • Fluent in English and Arabic, verbal and written communication.
  • Strong understanding of UAE Authorities Rules and Regulations pertaining to Public Joint Stock Companies.
  • Possess strong knowledge of corporate governance concept such as managing conflicts of interest and related parties’ transactions.
  • Proficiency in word, excel, power point.
  • Knowledge of Administration Practices.
  • Government Administration Protocol Knowledge.
  • Scheduling and Logistics Management.
  • Government Security Protocols.
  • Documentation Management.
  • Manage Corporate Governance Framework.
  • Efficient time-management and writing skills.

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