Administrative Assistant Wood Dubai

  • Full time
  • Dubai, UAE
  • Posted 2 weeks ago
  • 4000-7000 AED / Month

Wood is currently looking for an Administrative Assistant in Dubai. This job was posted by Wood on 2 June, 2024 under the job ID 7823. This job is open for UAE Nationals only. This is an entry level full time role. For this position salary can range between 4000 to 7000 AED/month. Job ID for this vacancy is 7823.

Duties of An Administrative Assistant

  • Organizes and expedites flow of work through project or site and initiates follow up action.
  • Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures.
  • Assists with setup, development and coordination of site-specific PMP and PIFs.
  • Sets up and maintains hard copy and electronic site file directories.
  • Issues and approves access to shared project drives and websites.
  • Ensures the correct functioning of facilities, office and/or business support services.
  • Performs clerical, administrative and general office duties including transcription, typing, and recording.
  • Ensures reports and documents follow company and project standards and quality.
  • Manages project specific forms and instructions.
  • Coordinates, schedules and prepares information for meetings and appointments.
  • Assists field operations with completion of daily time sheets.
  • Assists with onboarding/orientation of personnel.
  • Assists with internal and external project aduits.
  • Arranges travel, accommodations and car rentals.
  • Prepares letters and memoranda for manager’s review.
  • Gathers data and material information to be billed.
  • Scans, emails, answers phones, makes copies.

Eligibility Requirements

The eligibility requirements for role of an Administrative Assistant are as under:

  • High school education or equivalent is preferred.
  • 2-3 years of experience in a similar role.

Desired Skills

  • Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook.
  • Ability to correspond and interact with others in a courteous and professional manner.
  • Possess good organizational skills.
  • Self motivated to learn.
  • Exceptional organisational skills.
  • Effective organization & planning skills.
  • Ability to handle multiple tasks and changing priorities in a fast paced environment.
  • Understands and controls one’s emotions with empathy for others.
  • Use effective verbal and written communication skills.
  • Clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives.
  • Uses initiative and a proactive approach to problem solving.
  • Commitment to continuous improvement.
  • Demonstrates commitment to Wood Values, Visions & Behaviour.

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