Procurement Administrator Full-time

This role is responsible for providing support in performing procurement activities in consistent of procuring goods and services to end-users consistent with existing procedures and policy in a cost effective and professional manner to protect Company interests. The job holder participates in supplier certification / pre-qualification, registration and searching for new Suppliers/Contractors. They will issue the Purchase Order or Letter of Award to the suppliers, tender materials/services requests and identify suitable sources for award recommendation. They follow up and support in resolving invoicing, deliveries issues & customs with business users and Account Payables. The job requires processing of Purchase Order in the system and conduct analysis of the procurement for business units.

Principal Accountabilities

• Policy and Procedures: Make awareness of, and performs in accordance with the Company’s established Procurement & Contracts policies and procedures.
• Procurement Data Analysis and Market Research: Provides support to the procurement team with statistical data / analysis and help them to continually seek new sources of goods and services by monitoring local market.
• Development of Logistics and Expediting: Analyses the delivery dates and place of shipment with a view for prioritising the shipments based on the projects/ shutdown needs. Arranges customs clearance and local transport with the associated Logistics partner.
• Preview Catalogues and Keep Informed: Previews product catalogue, trade journals and publications in order to maintain an updated and sufficient technical knowledge of the goods and services to be purchased.
• Vendors Registration and Pre-qualification: To assist in executing and completing relevant formalities, reviewing submitted documents, coordinate with technical coordinators, including site/audit visits and recommend for necessary Vendors Registration and pre-qualifications.
• Co-ordination with Suppliers: Responds to suppliers’ queries in term of clarifications on purchase orders, goods receipt notes and payments. Follows up with the vendors for expediting the deliveries
• Contracts Awarding, Execution & Renewal: Support Contracts Management process by approaching end-users and vendors, to identify the appropriate action, preparing necessary documentation, follow-up on approval & signature and maintaining an updated lists/records of Contracts for monitoring purposes.
• Procurement Activities: Consolidate Purchase Requisitions for Warehouse Replenishments, obtain quotations from the market, work with the business team in finalizing the evaluation and securing approvals as per procedures & policies. Issuance of PO in the system.
• Assistance to Superiors: Performs related duties as assigned by superiors to enable achievement of company’s targets and programs.
• Development of Systems: Carries out studies towards the simplification of work procedures through process redesign and automation. Co-ordinate with IT in developing new reports to enhance data analysis capability for P&C and involve in testing of system/oracle in case of any system upgrade.
• Management System (Quality, Environment, Health and Safety): Complies with all relevant ENOC Management System procedures in respect to Quality, Environment, Health and Safety.

Experience

Minimum Requirements

• Higher Diploma in a relevant subject from accredited institution.
• 2 – 3 years direct and relevant experience in a procurement function within and oil/gas or petrochemical industry

Skills

• Knowledge of internal processes, standards, policies and procedures Professional and Technical Expertise
• Ability to communicate effectively in written and spoken English
• Ability to operate standard computer software applications
• Knowledge of basic finance
• Knowledge of technical terminology in use at process plants (Process Knowledge) Knowledge in supply logistics
• Knowledge of market practices and sources of supply and commercial laws

Behavioural Competencies

• Service Orientation
• Commitment
• Integrity
• Communication Information Seeking
• Achievement Drive
• Teamwork
• Developing Expertise
• Analytical Thinking

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