Lead Document Controller Wood Abu Dhabi

Wood has been awarded a major project with ADNOC and is currently looking to hire a Lead Document Controller to be based at their Abu Dhabi Engineering Centre. Wood announced this job vacancy on 4 March 2024 and is receiving applications from all interested applicants. Job ID for this vacancy is 4794.

Responsibilities of A Lead Document Controller

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure that formats comply with company and client standards.
• Archiving Project and Corporate Records, either hardcopy or electronically, and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
• Ensure all project documentation is imported into document management system and filed accordingly.
• Transmit all documentation to the client as per client requirements and in an expedient manner.
• Archiving and retrieval of historical documentation.
• Assist and provide assistance to Wood personnel with respect to any document management system queries.
• Quality check of all Documentation prior to issuing / transmitting to client.
• Responsible for the handling of requests for new Document numbers / hard copy documentation.
• Scanning, printing and copying of project documentation.
• Process and record accurately all technical documentation in accordance with agreed procedures.
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements.
• Run document control reports (if available and required) from the applied company or project document control system.
• Ensure document management procedures satisfy project, client and regulatory requirements.
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic.
• Document Management Systems (EDMS).
• Monitor progress of in – house and Client reviews of technical data.
• Contribute to compilation of final project dossiers, as built portfolios and archiving.
• Establish a systematic and comprehensive project filing system.
• Produce exception reports, comment overdue reports and any other reports for Project Management review.
• Maintenance of the project’s document storage structure.

Eligibility Requirements

The eligibility requirements for role of a Lead Document Controller are as under:

• A bachelor’s degree in any discipline or equivalent from an accredited university.
• Minimum of 10+ years of experience in Electronic Documentation Management Systems in the Oil & Gas or Petrochemical Projects including if person has a bachelor’s degree.
• Minimum of 15+ years of experience in Electronic Documentation Management Systems in the Oil & Gas or Petrochemical Projects including if person has a Diploma.
• Minimum 5 years of experience in GCC region is preferable.

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