Executive Assistant Full-time

We are looking for a sharp, proactive Executive Assistant / Secretary to support the CEO with calendar management, calls, email communication, and client outreach. This role is ideal for someone who is organized, confident on the phone, strong in written communication, and can manage multiple tasks without missing details.

You’ll act as the CEO’s right hand, ensuring schedules run smoothly, follow-ups are timely, and prospective clients receive professional communication and coordination.

Requirements

• 2–5 years experience as an Executive Assistant, Secretary, Admin Assistant, or similar role (client-facing preferred).
• Strong verbal communication skills and confidence in telecalling / follow-ups.
• Excellent written English (Arabic is a plus).
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Comfortable using tools like Google Calendar, MS Office, Google Workspace, Zoom/Teams, and spreadsheets.
• Professional, discreet, polished, and proactive.

Skills We’re Looking For

• Calendar management & scheduling mastery
• Client coordination + follow-up discipline
• Strong email writing & phone etiquette
• Basic reporting + tracker management
• Ownership mindset and “I’ll handle it” attitude

Responsibilities

• Prepare daily schedules, reports, and summaries.
• Update CRM/trackers with accurate communication records.
• Draft and send professional emails on CEO’s behalf.
• Handle client calls, lead follow-ups, and appointment setting.
• Manage the CEO’s calendar: meetings, follow-ups, reminders, scheduling across time zones.
• Coordinate internal and external meetings (Zoom/Teams/Google Meet), share agendas, and ensure attendees are confirmed.
• Prepare daily schedules, priority lists, and ensure the CEO stays on track.
• Prepare daily schedules, priority lists, and ensure the CEO stays on track.
• Conduct outbound calls to prospective clients/partners using a shared script and outreach plan.
• Handle inbound calls professionally, qualify leads, and capture requirements accurately.
• Draft and send professional emails to prospective clients, partners, and stakeholders on behalf of the CEO.
• Maintain email templates for outreach, follow-ups, and meeting confirmations.
• Track email responses, follow-ups, and next steps to ensure nothing is missed.
• Assist with basic admin tasks: document formatting, printing/scanning, coordination with vendors (if needed).

Benefits

• Air ticket
• Self insurance
• Opportunity to work closely with leaders
• Fast career growth opportunities
• Professional work environment
• Competitive salary package

Additional Information

• Job Type: On Site
• Industry: Staffing & Recruitment
• Employment Type: Full Time
• Work Time: Day Shift

Skills

• Time Management and Multitasking
• meeting coordination
• Executive Calendar & Schedule Management
• CEO Office Coordination & Priority Manag
• Client Communication & Telecalling
• Email Drafting
• Lead Follow-ups & Pipeline Tracking
• CRM / Sales Tracker Management
• Report Preparation & Data Entry Accuracy
• Follow-up Discipline & Client Engagement

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