Executive Administration Sharaf DG LLC Dubai
Full time @Sharaf DG posted 2 months ago in Retail Shortlist Email JobJob Detail
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Job ID 17440
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Career Level Executive
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Experience 2 Years
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Gender Male Female
Job Description
Sharaf DG LLC is seeking a highly efficient and proactive Executive Administration. The successful candidate will provide comprehensive administrative support to ensure the seamless operation of the office and enable the management team to function efficiently. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. This is an Executive level full time job. And salary can range between 7000-15000 AED/month.
Responsibilities of Executive Administration
- Vendor management: Establish and maintain effective relationships with external vendors and service providers. Handle procurement, negotiate contracts, and monitor vendor performance to ensure quality and cost-efficiency. Track and manage vendor agreements, ensuring timely renewals and compliance with the terms.
- Office Management: Ensure smooth day-to-day operations of the office by managing supplies, facilities, and equipment. Oversee office maintenance and coordinate with service providers to ensure the workspace is efficient and well-organized. Maintain a welcoming and safe environment for all employees and visitors.
- Travel Management: Arrange travel plans for employees, including booking flights, accommodation, and transportation. Prepare travel itineraries and ensure all travel arrangements comply with company policies and budgets. Manage travel expenses and assist in processing reimbursements as needed.
- Administrative Support: Provide comprehensive administrative assistance to management and staff, including scheduling meetings, preparing reports, and managing correspondence. Organize and maintain physical and digital records with accuracy and confidentiality. Assist in coordinating office communications and respond to inquiries promptly.
- Staff Uniform – Oversee the procurement and distribution of staff uniforms. This includes sourcing and evaluating vendors, negotiating annual contracts, and ensuring timely delivery. Keep track of uniform inventory and provide uniforms to new hires and promoters promptly.
- Compliance and Policy Adherence: Ensure all administrative processes align with company policies and comply with legal regulations. Maintain up-to-date knowledge of relevant laws and assist in implementing necessary compliance measures. Conduct regular audits to ensure adherence to organizational standards and report any compliance issues.
- Event Coordination: Plan and execute company events, meetings, and conferences, ensuring all logistical needs are met. Manage event budgets and coordinate with internal teams and external vendors to deliver successful outcomes. Conduct post-event evaluations and recommend improvements for future events.
Requirements for Role of Executive Administration
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Bachelor’s degree in business administration or a related field.
- Minimum of 2-5 years of experience in an administrative role. preferably in the retail industry in the UAE
Skills And Knowledge Desired
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, (Outlook).
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Data Analysis capabilities: Basic skills in data analysis and visualization using Excel & Power BI.
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Excellent organizational and multitasking abilities, with the capability to prioritize tasks effectively.
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Strong verbal and written communication skills.
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Ability to work independently and as part of a team.
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