Receive, log, classify, and register incoming and outgoing documents (drawings, submittals, RFIs, reports, contracts).
Maintain and update document numbering, version control, filing systems and registers.
Establish and maintain structured physical and electronic filing systems
Monitor document lifecycle to ensure timely submissions, updates, approvals, and distribution to relevant teams and stakeholders.
Prepare transmittals, logs, trackers, and document status reports.
Retrieve and provide document records for project teams, QA/QC reviews, audits, and close-out activities.

Coordination & Communication

Work closely with project managers, engineers, consultants, contractors, and clients to support document reviews and approvals.
Follow up on pending document reviews or approvals and escalate issues when necessary.

Compliance & Quality

Ensure document control procedures comply with company standards, client requirements, contractual obligations, and regulatory criteria.
Maintain confidentiality, secure backups, and proper archival of sensitive documents.

Qualifications & Skills

Diploma or Bachelor’s degree in administration, business, engineering, information management, or related field.
2–5+ years’ experience in document control, preferably within civil construction or engineering projects in the UAE.
Experience with major document control systems like Aconex, SharePoint, Procore, Asite, or similar EDMS is highly valued.

Technical Skills

Strong proficiency in Microsoft Office (Excel, Word, Outlook).
Ability to interpret basic technical documents and drawings.
Excellent organizational skills and attention to detail.
Good communication and interpersonal abilities (English fluency is essential; Arabic is a plus).
Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Document Controller United Arab Emirates