Buyer Dubai – UAE Full-time

Fakeeh Health is a pioneering healthcare group brought to the UAE by the esteemed founders of Fakeeh Care Group, KSA. With a strong legacy in clinical excellence, research & innovation, and academic integration, Fakeeh Health stands as a testament to our unwavering commitment to delivering holistic, high-quality, and accessible healthcare.

Fakeeh Health includes a network of patient-focused facilities led by our flagship, Fakeeh University Hospital, where Person-Centered Care (PCC) guides both patient and employee experiences. As a Planetree-aligned organization, we foster a supportive and empowering work culture. Our network also includes Fakeeh MediCenters across Dubai for accessible primary care, the tech-enabled Fakeeh Smart Clinic for hybrid physical and virtual care, and Fakeeh DaySurge, focused on minimally invasive, same-day procedures.

Aligned with our organizational values and PCC goals, we value professionals who bring experience in community engagement or corporate social responsibility (CSR), as such backgrounds reflect our shared commitment to meaningful social impact and community upliftment.

Job Purpose

To prepare, monitor, execute, and evaluate all procurement activities efficiently, ensuring the best quality, competitive prices, optimal payment terms, and adherence to approved vendor lists.

Key Responsibilities and Duties

• Executes all purchase requests promptly in compliance with Fakeeh Care policies and procedures.
• Ensures that critical and high-demand items are sourced from multiple suppliers with viable alternatives and are accurately categorized within the system.
• Completes purchase orders within the approved timelines and schedules.
• Conducts annual vendor performance evaluations and updates the system accordingly.
• Continuously identifies and sources new suppliers offering better quality, availability, pricing, and payment terms.
• Effectively communicates and negotiates with suppliers/vendors for new orders, ensuring confirmation of requested items, quantities, prices, and delivery times, and coordinates with warehouses as needed.
• Closely monitors vendor performance to ensure timely deliveries, avoid stockouts, and prevent overstocking.
• Keeps the system updated with all purchase orders and activities; generates weekly reports on open orders/POs with expected delivery times and share them with relevant stakeholders.
• Collaborates with warehouses and planning teams to address items that do not meet requirements, including non-moving or expired items.
• Provides exceptional customer service to internal and external stakeholders, assisting end users with product specifications, RFQs, and RFIs.
• Proactively addresses issues that may impact end users, such as delivery delays or product unavailability, and propose viable solutions.
• Stays informed about supply chain requirements and ensures compliance with regional regulatory standards and local authority regulations regarding procurement, importation, storage conditions, and material handling.
• Ensures accurate item identification in the system, including proper coding, descriptions, pricing, and units of measurement; highlight any discrepancies or duplications and follow up to resolve them.
• Solicits RFQs, RFIs, and three quotations for open tenders or significant purchases, ensuring compliance with required specifications.
• Oversees tender purchases by preparing comprehensive reports summarizing all project phases and progress.
• Ensures vendors are informed about open tenders and their selection criteria, such as quality, pricing, delivery, and payment terms.
• Provides quarterly reports on purchase volumes, completed purchase orders, cost savings, and stock returns.
• Enhances workflows and processes, including the development and utilization of a portal for soliciting quotations whenever possible.

Experience

• Minimum of 2 years’ experience in the same field.

Others

The job description is subject to periodic review and may be updated as necessary. All job descriptions must be reviewed every 3 years or more often as deemed applicable to ensure they remain relevant.

Competencies

• Adaptability & Resilience
• Accountability & Role Understanding with Accreditation Knowledge
• Teamwork and Relationship Building with Cultural Alignment
• Talent Management and Development
• Compassionate and Effective Communication

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