Administrative Assistant

Fakeeh Health is a pioneering healthcare group brought to the UAE by the esteemed founders of Fakeeh Care Group, KSA. With a strong legacy in clinical excellence, research & innovation, and academic integration, Fakeeh Health stands as a testament to our unwavering commitment to delivering holistic, high-quality, and accessible healthcare.

Fakeeh Health includes a network of patient-focused facilities led by our flagship, Fakeeh University Hospital, where Person-Centered Care (PCC) guides both patient and employee experiences. As a Planetree-aligned organization, we foster a supportive and empowering work culture. Our network also includes Fakeeh MediCenters across Dubai for accessible primary care, the tech-enabled Fakeeh Smart Clinic for hybrid physical and virtual care, and Fakeeh DaySurge, focused on minimally invasive, same-day procedures.

Aligned with our organizational values and PCC goals, we value professionals who bring experience in community engagement or corporate social responsibility (CSR), as such backgrounds reflect our shared commitment to meaningful social impact and community upliftment.

To provide administrative, clerical, and office support across various departments, ensuring smooth operational efficiency and effective management of office functions. This role involves managing office systems, handling communications, and assisting with a wide range of administrative tasks as needed.

• Provides administrative and clerical support to various departments, performing delegated tasks to maintain operational efficiency and good customer service.
• Develops and maintains organized electronic and paper filing systems, ensuring all files are accurately labeled, dated, and compliant with data retention policies.
• Answers telephone calls, greets visitors, manages access based on scheduled appointments, and directs inquiries to appropriate staff.
• Takes minutes and attendance during meetings; finalizes, approves, and distributes meeting minutes promptly.
• Prepares departmental reports and maintains relevant databases, ensuring data accuracy, accessibility, and proper documentation.
• Receives and distributes incoming mail promptly, ensuring communication is directed to the appropriate individuals or departments.
• Organizes and maintains a tidy and safe office environment by managing filing cabinets, supplies, and ensuring compliance with data retention policies.

• Prepares photocopies, produces reports, spreadsheets, presentations, and other documents as requested.
• Requests, organizes, and manages office supplies and equipment, ensuring availability to meet staff needs.
• Enters maintenance and e-purchase requests as necessary, coordinating with relevant departments for timely resolution.
• Acts as a courier to deliver documents, papers, and reports to concerned departments or individuals.
• Other duties as assigned within the scope of the job.

Minimum of 1 year in an administrative assistant position, preferably in health care related field

The job description is subject to periodic review and may be updated as necessary. All job descriptions must be reviewed every 3 years or more often as deemed applicable to ensure they remain relevant.