Office Administrator, Transguard Group UAE

  • Full time
  • Dubai, UAE
  • Posted 9 months ago
  • 5000-13000 AED / Month

Transguard Group presently has a job opening for eligible candidate for the position of an Executive Office Administrator. The successful candidate will work as F & B supervisor and effectively meet the hospitality requirements of Executive office. The selected candidate will work for transguard’s trusted client to be based out of their office in Dubai. This job was listed by Transguard Group career’s page on 19 October 2023 and is now open for desirous applicants.

Job Purpose of An Executive Office Administrator

  • To efficiently lead and manage the hospitality requirements of the Executive office.
  • Guest Relations and preferences management.
  • Hospitality related arrangements and resource inventory management.

Job Duties of An Executive Office Administrator

  • Organize calendar and ensure food and beverage arrangements are made in accordance based on guest list.
  • Ensure the cleanliness and arrange the general look of the dining room, café and lounge daily basis.
  • Liaise between Executive Office EA and pantry staff to ensure F&B arrangements on time for GCEO and guests.
  • Ensure timely delivery and set-up of food and beverage arrangements.
  • Ensure that the food and beverage service staff are well groomed, properly attired and efficient.
  • Check and arrange table settings.
  • Greet guests and escort them to the dining lounge /café.
  • Present menus to guests and guide according to specific individual dietary requirements.
  • Coordinate service so food is served at the proper time and temperature.
  • Ensure appropriate plating and service of dishes at customers’ tables based on preferences or dietary needs.
  • Ensure clearing the plates and table on time.
  • Note all guests feedback, preferences, dietary specific needs and service issues.
  • Ensure to resolve guest complaints.
  • Supervise food and beverage service staff and their performance.
  • Supervise and co-ordinate activities of staff who prepare and portion food.
  • Ensure food safety, hygiene and quality control and compliance with regulations on the food service display, arrangements, storage, packaging, etc.
  • Handling service issues and resolving customer complaints.
  • Maintain and control pantry inventories.
  • Order and maintain dining room and kitchen supplies and equipment as needed.
  • Maintain records of stock and avoid wastage.
  • Prepare required documents for Invoice payments for all related arrangements.
  • Participate in management activities such as menu development, budgeting and revenue forecasting.
  • Train staff in job duties, ensure sanitation and safety procedures.

Who Can Apply?


  • Bachelor’s degree in relevant field.


  • 5-8 years’ experience in F&B service industry or relevant function.

Skills & Knowledge Desired

  • Familiar with market sources serving relevant functional needs of job role.
  • Memory for details and guests.
  • Verbal communication skills.
  • Attention to details.
  • Organization skills
  • The ability to remain pleasant and diplomatic at all times.
  • Enjoy coordinating information (for examples, schedules and deliveries), supervising the work of others and working with a variety of people.
  • Knowledge of food safety and related service – food delivery, food hygiene and related regulations.

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